Finance Manager-Operations (Re-Advertise)

OVERALL OBJECTIVE OF THE POSITION

• The Finance Manager for Operations is responsible for ensuring that the organisation has timely, accurate and relevant financial information so that it can appropriately manage its affairs. The Manager will lead in month end financial processing, working closely with reportees, the Dublin based International Accounting Services (IAS) function and the rest of the finance team.

You will be responsible for:

• The Finance Manager will work under the supervision of D/CFC and carrying out the following main tasks:

1.Month end processing Cash and Bank

• Ensure cash and bank books are obtained on time from all locations
• Work with the Assistant D/CFC to assign responsibility for cash and bank book review within the finance team and ensure that such reviews are completed quickly and to a high standard on time
• Prepare the final moth end report versions for posting and share with the shared services function
• Ensure that Cash/Bank books are completely and accurately processed and that resulting GL balances are as expected.
• Ensure books are shared for posting as per the timeline stipulated and as per required format.
• Perform bank reconciliation of bank accounts of HO, area/regional offices with the team.

2.Month end processing Payroll

• Complete the staff allocations in consultation with relevant Managers and D/CFC.
• Prepare Payroll journals releasing the expenses and updating the appropriate balance sheet accounts.
• Share journals with the shared services function and ensure that they are completely and accurately processed and that resulting GL balances are as expected.
• Share staff time allocation rated to HR department for staff to complete their timesheets.

3.Month end processing General

• Prepare standard/regular monthly journals in areas such as prepayments, Fx gain loss, cessation benefit etc.
• Receive ad hoc journals from the finance team and review them for reasonableness, accuracy & full supporting documentation before processing.
• Ensure Posting in MGP are done properly
• Work to assess Fx transactions and record gain/loss on monthly basis
• Unload/Integrate the CSV files into MGP (accounting software),
• Run BI360 reports (reporting software)
• Work with systems team to record based on sufficient documentation the Donated in kind (DIK) transactions o quarterly basis.

4.Balance Sheet reconciliations

• Work with the D/CFC to allocate responsibility for Balance sheet reconciliations among the Finance team
• Ensure that reconciliations are completed on a monthly and on a timely basis
• Review reconciliations, ensure that resulting adjustments are completely and accurately posted and that resulting GL balances are as expected
• File final signed versions of reconciliations and ensure balances are adequately documented.

5.Cost allocation

• Perform cost allocation as per the policy guide of CWW
• Ensure proper documentations are retained for audit trails
• Ensure to apply the basis of allocation consistently
• Maintain the allocation files signed and separately from other journals for ease of reference.
• Where changes are made to previous month allocation, permission/approval and reworking documentations should be maintained.

6.Organisational Budget & Financial Reporting:

• Assist as appropriate in the preparation of annual and revised country budgets (AB and BRs) and help address feedback received from HQ.
• Assist as appropriate in the production of periodic financial reporting pack (FRP) and address feedback received from HQ team.

7.General Financial Responsibilities:

• The role (and reporting staff), will be required to assist in general financial duties mainly but not restricted to the following, Field visits, staff training etc.
• Work in this regard will be coordinated by the D/CFC and will be designed to complement and not impede budgeting/reporting responsibilities.
• Prepare trial balance review action points for next actions inline corrections
• Prepare draft Trail balance and financial reports for DFC and CFC review
• Prepare various management reports as required.

8.Audits and Compliance:

• Work closely with the Senior Finance Compliance Officer during donor, internal and external annual audits. Ensure adequate preparation and participation, with his/her team, during these audits.
• Assist with management responses to donor/internal/external audits to the auditors within the given timeframe and audit recommendations are implemented for donor compliance.

9.Risk Management and Controls:

• Ensure that appropriate financial systems, procedures and controls are in place to minimize risk.
• Advise CFC and/or D/CFC on all situations that have the potential for a negative impact on the organisation.

10.Team Management & Capacity Building:

• Build the capacity of finance staff supervised to ensure good standards of financial management is maintained.
• Provide finance orientation as required to new staff members, to assist them in enforcing financial controls, donor compliance and assisting them in making informed decisions based on financial reports.
• Liaise with the Finance Team in organizing necessary trainings/ workshops to Concern team such as on organizational procedures, donor rules and ACSO proclamation and directives.
• Conduct staff appraisals, document and keep informed of the CFC on performance of the supervisees and submit the signed appraisal form to HR for filing.

11.Other Duties:

• Representative in special task forces and committees
• Adhere to the standards of conduct outlined in the Program Participant Protection Policy and Concern Code of Conduct.
• Undertake any other duties as may reasonably be assigned by CFC and/or D/CFC.

Gender Equity

• Demonstrate understanding of Concern Ethiopias Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Accountability

• In line with Concerns commitments under the Core Humanitarian Standard (CHS):
• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Emergency response

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Understands local safeguarding structures and arrangements.
• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Personal specification

Essential:

• Good communication skills.
• Part qualified Accountant (CA/CMA/ACCA/CPA degree) or Masters degree in finance.
• More than 3 years of experience in GL management preferably with INGO for qualified Accountant or 5 years or more for Masters degree or 10 Years or more for BSC in Accounting & related Fields.
• Experience in staff capacity developing.
• Computer literate with a comprehensive knowledge of MS Excel and Accounting packages.
• Fluency in English.
• Ability to work under pressure to meet tight deadlines.
• Excellent in Microsoft products mainly excel (advanced).
• Honesty and Integrity.
• Cross cultural awareness and sensitivity.

Essential Skills, Aptitude or Personality Requirements:

• Strong management skills and ability to motivate others.
• Skills in time management and prioritizing.

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave