Personal Assistant

Ethio Impact Consulting plc is looking for a Personal Assistant on behalf of a Beverage company Personal Assistant provides executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO. Personal Assistant to the CEO also serves as a liaison to the EXCOM and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects on behalf of the CEO.

DUTIES AND RESPONSIBILITIES

• Plans, coordinates, and ensures the CEO's schedule is followed and respected.
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of the CEO, with Ex. Com members, staff, and other stake holders, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
• Facilitates cross-divisional coordination of travel and outreach plans
• Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general.
• Edits and completes first drafts for written communications to external stake holders.
• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.

Qualifications:

• BA degree in management, Business Administration or Business Management
• 5 years of experience in supporting Executives, preferably in Business Organizations
• Experience and interest in internal and external communications and partnership development
• Strong communication skills (via phone, email, and in-person)
• Experience exercising discretion and confidentiality with sensitive company information.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Advanced in English and Amharic. Knowledge of French language would be an advantage.