Administration Assistant (Travel & Event)

The Carter Center is a not-for-profit international NGO committed to waging peace, fighting disease and building hope worldwide. The Carter Center - Ethiopia, which assists the Government of Ethiopia in Disease Elimination and Eradication Programs is looking for a qualified professional to fill the following Admin Assistant post for its country office: 

Vacancy Number:       VA_008_FY25

Required Number:      1 (One)

Duty Station:               Addis Ababa

Summary Job Description:  

• Facilitate accommodation for incoming guests with TCC-preferred hotels and send confirmation of all bookings (hotel name, telephone number, contact person, cost/night, etc) for the guest. 

• Handles hotel bookings and flight reservations of all TCCE staff.

• Assists the Administration Manager in miscellaneous office activities, such as drafting letters, following decisions, and so on.

• Handles all the routine and clerical work in the Administration Section. 
• Answering telephone calls and assuming other receptionist duties 
• Organize receptions and reserve conference halls, restaurants, lunch, and dinner tables as needed.
• Update and follow up on corporate agreements with the Hotel
• Ensure timely settlement of air tickets, hotels, and other related bills 
• Generate emails, Memos & reports whenever requested.
• Manages procurement of stationery and office supplies as needed by the department.
•  Performs other activities as instructed by the supervisor. 

Qualification:            BA degree in Administrative Management, Business Administration, or relevant field of study. 

Experience:                Relevant experience of a minimum of three years in an office administrative role, preferably in the non-profit sector.   

Additional Requirements:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and time management skills.
• Attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Customer service orientation.
• Recommendation letter from the most recent employer.

How To Apply

Interested applicants should submit their CV, application letter (Please indicate duty station & position applied for in the subject line) including photocopies of all supporting documents to the address given below.

HR.Ethiopia@cartercenter.org

or

Submit your applications in person at TCC-E Country Office, HR Department

Addis Ababa

Bole sub city, Woreda 06, House No. New

Around Gerji Mebrat-Haile

+251 – 116 – 62 45 62 or +251 - 118 -69-95-37

Female applicants are highly encouraged to apply

Only short-listed applicants will be contacted.