Data Encoder

Purpose of the Job:

To verify data by comparing it to source documents, and check for any discrepancies or errors before entry. Organize and maintain files and databases, ensuring all records are up-to-date and easily accessible.

Main responsibilities

• Transferring data into computer files or database systems.
• Enter data from source documents into the computer system using a variety of software.
• Typing in data provided directly from customers.
• Prepare, compile, and sort documents for data entry.
• Monitor data entry accuracy and completeness.
• Reviewing data for accuracy and making changes if necessary, including identifying errors and making corrections
• Trace any discrepancies in data received and report them to the appropriate department.
• Process files and forms according to established procedures.
• Secure confidential information by protecting passwords and other sensitive information.
• Creating spreadsheets with large numbers of figures without mistakes
• Update existing data.
• Retrieve data from the database or electronic files as requested.
• Perform regular backups to ensure data preservation.
• Sort and organize paperwork after entering data to ensure it is not lost.
• Work with other team members to understand the data they receive and the information they need to send.
• Communicate with clients to understand their data needs and explain the process of encoding data.
• Follow the firms internal procedures for ethical business practices.
• Provide excellent customer service and determine the needs of the client.
• Takes responsibility to develop others by sharing experiences, educating others on firm policies and procedures.
• Manage tasks assigned within allotted timeframe.
• Performs other related duties as assigned by the immediate supervisor.

Education and Experience Required

Certification or License Required

Ability and Skill Required