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👉 Salary : Attractive👉 Employment Type: Full time
👉 Job Level : Senior Level (5+ years experience) 👉 Deadline : Mar 03, 2024
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Job Description
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the direct supervision of CISP Head of the Accounting and Finance, the Compliance Finance Officer in the Finance Department is responsible for ensuring the effective implementation of AICS (Italian Grant requirements) and other UN agencies ensuring quality and sound financial documents are produced at the HO and project level as well..
III. RESPONSIBILITIES AND ACCOUNTABILITIES
Overall duties and responsibilities
To ensure that the Finance and administration of the Organization is managed efficiently and properly, in accordance with highest standards of good practice in the humanitarian sector, and that its obligations in the country and with the donors are met efficiently, complying with the Grant Finance manuals, rules, regulations and requirements. Ultimately will contribute to the quality of Grant financial report and producing sound Grant financial records.
Compliance Finance Officer Related responsibilities
- Ensures the proper implementation of CISPs Grant Financial Policy Manual and Procurement manuals of CISP-Ethiopia in the head office as well as field offices;
- Process Grant Financial transaction/ in compliance with CISP finance manual, internal policies, terms, conditions and regulations of the grant.
- Facilitate and process all type of employee advance requests for grant program staffs and follow up for the settlement of all local travel and business advances according to Financial manuals within due date
- Review their coding, reimbursement requests, process journals as needed
- Work closely with project on review financial documents before and after audit is conducted.
- Create awareness for the HO staffs and project staffs on spending expense on especial Grant requirements.
- Perform pre-audit task with project staffs after the hardcopy of Financial documents have sent to the HO and proactively communicate for the gaps occurred in financial transaction.
- Ensuring Financial Box files are filled monthly with the correspondence of the projects by working with HO Finance clerk.
- Engaging on responding Audit finding after the Audit is conducted working with Finance Head.
- Preparing checklist how to handle Grant Financial documents at the time of items and service purchase and expense settlement.
- Prepare Fixed Asset Register for the Grant Projects and ensure asset register is in accordance with grant terms and conditions.
- Ensure monthly/quarterly or bi annual grant financial reports are filled and ready for external/internal audit reviews Participate in CISP internal, local external and HQ audits preparation and process
- Maintain the highest standard of grant management protocols as stipulated in grant agreement, CISP grant management standards and other applicable guidelines.
- Escalate abnormal, fraudulent acts to management without hesitation.
- Control the monthly flow of documentation from the Project Areas and Partners to the Ho; Review documentation compliance level on a random basis.
- Supervise the project Grant Financial documents are in compiling, filing and checking all project related financial information (including documentation from the areas and the partners) on a monthly basis.
- Participate to the preparation of external audits and due diligences in close collaboration with the HO Finance Department, the Deputy Country Director.
- Reinforce current procedures and the quality of CISP internal control, based on international best practices, donors requirements and results of internal & external audits.
- Participate in minimizing risk of fraud and corruption by ensuring adherence to CISP procedures, Code of Conduct and CISP Anti-Fraud Policy.
- Actively promote CISPs anti-fraud and whistle blowing policy within all CISP offices in country.
- Ensure training and capacity building on Compliance issues in order to increase the level of technical ability and skills within the department.
- Perform any other related activities as assigned by immediate supervisor.
Reporting directly toCISP Head of the Accounting & Finance Department
Overall supervision byCISP Deputy Country Representative
Managerial responsibilityNo
Directly reporting staffNo
Job Requirements
IV. COMPETENCIES
The responsible staff is expected to demonstrate the following technical and behavioral competencies Behavioral
Accountability
- Accepts and gives constructive criticism,
- Follows all relevant procedures, processes, and policies,
- Meets deadline, cost, and quality requirements for outputs,
- Monitors own work to correct errors,
- Takes responsibility for meeting commitments and for any shortcomings,
Continuous Learning
- Demonstrates interest in improving relevant skills,
- Demonstrates interest in acquiring skills relevant to other functional areas,
- Keeps abreast of developments in own professional area.
Communication
- Actively shares relevant Grant information Financial information.
- Clearly communicates, and listens to feedback on, changing priorities and procedures,
- Creativity and Initiative
- Actively seeks new ways of improving Financial services
Planning and Organizing
- Identifies priority activities and assignments for self and others
- Organizes and documents work to allow for planned and unplanned handovers
- Identifies risks and makes contingency plans
- Adjusts priorities and plans to achieve goals
- Allocates appropriate times and resources for own work.
Professionalism
- Identifies issues, opportunities, and risks central to responsibilities,
- Works effectively with people from different cultures by adapting to relevant cultural contexts,
- Knowledgeable about and promotes CISPs core mandate.
Teamwork
- Actively contributes to an effective, collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Seeks input and feedback from others
- Actively supports and implements final group decisions
- Takes joint responsibility for team's work
Technical:
Effectively applies knowledge of relevant Grant Finance practices and recognizes their application within the existing CISP's Processes
Education and Experience:
- BA in Accounting above 5 years working in grant compliance.
- MA in Accounting and Finance 3 years working in grant compliance.
How to Apply
Interested and Qualified candidates can apply through Ethiojobs.net
Organizational address:- ETHIOPIA@CISP-NGO.ORG.
Officer Telephone +251114665048/+251114161482
P.O.Box- 60014
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