Human Resource Officer Human Resource Department

• Ensures the proper implementation of CISPs Human Resources Policy Manual and the Labor Proclamation of Ethiopia in the head office as well as field offices;
• Monitors and manages co-worker relations issues, maintains confidential records related to grievances and complaints and coordinates their resolution; conducts investigations and seek for Head Office support to liaise with legal consultants to resolve cases when needed,
• Processes, manage, administers, and control Head Office annual leave balance and decisions of staff leaves based on the plan
• Prepares Human Resources Planning to ensure sustainable supply of the right personnel;
• Organizes recruitment programs, participate in recruitment and selection of team members as required in consultation with Deputy Country Representative , Finance Head and Program Manager;
• Recruit, terminate and write warnings to staff members from grade 3 and below and compliance with CISPs HR Manual
• In consultation with Program section, support area office HR operations such as inductions, coordinate performance and learning systems, coordinate disciplinary actions, time sheets, coordinate staff separations, support project coordinators and other staff on all HR related issues and serve as country office security focal person.
• Ensures the timely renewal/termination of staff contracts and Liaise with all units in the Area Programs Office.
• Maintain good team communication, engender good team dynamics and take remedial action when problems occur in collaboration with the Finance Head.
• Updates and maintain all records of team members leave, in their personnel files and ensure that leave is taken as per the plan of the field and head offices and reported to head office HR Department.
• Updates and keep files of team members history and prepare quarterly statistical report and liaise the report with admin and finance head and country representative.
• Participates in Human Resources Policy and Procedure manual preparation, updating and other related issues.
• Assists in coordinating regular performance management programs of CISP Area Programs Offices;
• Assists in administering team members entitlements, allowances, benefits, and incentives.
• Make sure up-keeping of personnel records at field Office level.
• Support the Admin and Finance Head in day today tasks and Liaison the organization in finance and human resource related issues, whenever requested,
• Prepares periodic reports on Human Resources related activities;
• Perform any other duties as assigned by an immediate supervisor

• The responsible staff is expected to demonstrate the following technical and behavioral competencies

Accountability

• Accepts and gives constructive criticism,
• Follows all relevant procedures, processes, and policies,
• Meets deadline, cost, and quality requirements for outputs,
• Monitors own work to correct errors,
• Takes responsibility for meeting commitments and for any shortcomings,

• Demonstrates interest in improving relevant skills,
• Demonstrates interest in acquiring skills relevant to other functional areas,
• Keeps abreast of developments in own professional area.

• Actively shares relevant information,
• Clearly communicates, and listens to feedback on, changing priorities and procedures,
• Writes clearly and effectively, adapting wording and style to the intended audience,
• Listens effectively and communicates clearly,

Creativity and Initiative

• Actively seeks new ways of improving programmes or services

Planning and Organizing

• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work.

Professionalism

• Identifies issues, opportunities, and risks central to responsibilities,
• Treats all colleagues with respect and dignity,
• Works effectively with people from different cultures by adapting to relevant cultural contexts,
• Knowledgeable about and promotes CISPs core mandate.

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Seeks input and feedback from others
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

• Effectively applies knowledge of relevant HR practices and recognizes their application within the existing CISPs processes

Education and Experience:

• BA in Human Resource Management.

• 5 years experience.