Finance Assistant

PIN currently is seeking energetic, disciplined, responsible Finance Assistant.  

Length of Contract: one-year possible extension

Place of Work: - Based in Addis Ababa with frequent travel to PIN’s project sites in different regions as required.

Salary: 19.130

 Finance Assistant Responsibilities:

1.Management of Cash Box

• Scanning and archiving of cash register documents and invoices in Elo.
• Processing bank transfers to field office and suppliers upon the approval
• In the absence of the FO recording transaction within cash box into database prior the payment is issued
• Prepare published cash payment voucher
• Effecting payment to trainees to any of our intervention areas/field offices
• Replacing field cashiers, and A.A finance officer during their annual leave.
• Supporting Hawassa finance team whenever it is needed.
• Preparing the cheque withdrawal tracking table and make sure that it is up to date

 2. Administrative and financial support of PIN projects

• Support for project audits and annual audit – preparation and completing of all required documents
• Preparation and filling of supporting documents.
• Making sure that the archaization room is on good shape
• Conformity with PIN/donors regulation.
• Supervision of adherence to the Ethiopian laws and regulations
• Collecting bank statements and bank advices from bank on monthly bases
• Payment of relevant taxes, Income tax, withholding tax and pension to Inland Revenue Authority office
• Preparing of E -purchase and service report on monthly base.
• Archiving of contracts on ELO

3. Any other related tasks as required

Other assignments corresponding to actual needs of the project, program or mission up on the request of line manager/Finance unit coordinator. 

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies.
• Participate in training and awareness raising (CoC and KP, Safeguarding…).
• Implement Safeguarding measures throughout the project cycle including a risk analysis related to SEAH and Child protection for each project and develop a mitigation plan accordingly.
• Ensure that his/her team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies.?
• Ensure that due diligence and/or capacity assessments of partners include an assessment of partners’ implementation of key safeguarding and risk policies/ procedure including the prevention of SEAH.  
• Create and maintain a fulfilling and protective environment.?  

­General obligations and responsibilities

The Employee is obligated not to purvey any information concerning any of PIN activities to outsiders (including former PIN employees, who may no more be informed about current process in PIN).

PIN is a relief and development organization whose aim is to help and assist needy people. The Employee’s position within the institution requires contacts with outside; he or she therefore conveys a certain image of the PIN. PIN expects its Employees to behave in appropriate manners at all times and in all places. All members of staff should ensure their attitudes correspond to PIN principles, both during and after working hours.

The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness. The Agreement of Liability of Assets has been signed separately.

Other: other assignments corresponding to actual needs of the project, program or mission up on the request of line manager/CMT member 

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday
• Per diems for working and Accommodation outside of the duty office depending on the location
• Transport Allowance
• Bank loan facilities
• 20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
• Medical insurance, including spouse and children
• Accident insurance for all injuries during work time based on the law
• Pension contribution of 11 % from PIN
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Annual staff retreat
• Friendly and fair work environment with small collective where everyone knows each other

• Bachelor Degree in Accounting and financial management
• Minimum of 2 years of relevant work experience in the sector with handling of cash
• NGO experience highly advantageous
• Has very good understanding of PIN Code of Conduct.
• Good command of MS Package (Word, Excel, Power Point and Outlook)
• Has very good knowledge on cash book 
• 3 strong references (only from previous supervisors, will be crosschecked)

How To Apply

• Interested applicants for the position should send their CV and Cover letter as soon as possible via the following link Apply to Finance Assistant Position  for AA until October 30/2024

• People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp People in Need Staff will undertake the appropriate level of training.
• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
• We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.
• Please note: PIN does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). 
• Should any information needed please contact using: hr.ethiopia@peopleinneed.cz 

Women are strongly encouraged to apply.