Executive Assistant II

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the country and overall organization operations and administration.
• Provide comprehensive support services to the National Director that ensures outstanding communication and responsiveness.
• Conduct research and analysis on issues of interest to the National Director and HFHE
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Support and manage a high volume of requests and projects to meet the objectives of the HFHE.
• Manage all scheduling and travel logistics for the National Director
• Prepare and edit correspondence, presentations, reports, minutes, and memos.
• Support the National Director in strategic communications, organizational strategy, and all other special projects as assigned.
• Organize meetings and events for convening, and various stakeholders meetings, and other administrative activities.
• Maintain quality filing and communications systems including contact management, document management, and archiving.
• Support the National Director with donor/ funder relations.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Assist in other administrative tasks of HFHE as needed.

• Bachelor of Art in business administration/management, communications, marketing, and related fields with 5 years of related experience required in working in an executive assistant role supporting C-Level executives.

Skill Required:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the ND and other senior executives by maintaining effective relationships with interested parties.