Budget and Reporting Manager

The Organisation

Plan International is an independent development and humanitarian organisation that advances childrens rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children

We support childrens rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over80 years, and are now active in more than 70 countries.

ROLE PURPOSE

The position holder will be responsible to support the country office in consolidating the annual organizational budget and produce different periodic management report for decision making. In addition, ensuring the appropriate allocation of the organization cost recovery.

Accountabilities and MAIN WORK ACTIVITIES

Plan has a performance management and accountability matrix SOP. Every position holder is expected to adhere to the SOP and review and review her/his responsibility against the accountability matrix.

Budget Management (25%)

• Lead the annual budgeting and follow up the utilization
• Consolidate and compile annual budget preparation and submit the organizations budget to Head of finance for review.
• Lead the periodic budget reforecasting
• Consolidating of the periodic budget reforecasting.
• Identify variances between actual and budgeted financial results at the end of each month.
• Suggest spending improvements that increase organizations budget utilization.
• Review the organizations budget for compliance with legal regulations
• Ensure all project budget and sponsorship uploaded in to SAP and review regularly
• Update monthly budget and Latest Estimate of budget for use internally and at semi- annual performance reviews

Financial Reporting and Analysis (25%)

• Analyse financial information (e.g. Funds, expenditures and cash management) to ensure all operations are within budget
• Prepare monthly expenditure reports and discuss as necessary with the departments or budget holders
• Review the Global management report and give feedback to country head of finance.
• Ensure the global management report Vs the country management report read same. Compile variance analysis report and commentary there to on a monthly basis
• Prepare ad- hock reports to assist with management decisions as and when required
• Provide inputs for costing of projects or programmes
• Make annual review of programme costings
• Prepare annual financial report with the required schedule for the annual statutory Audit purpose

Donor Proposal Budget Development (20%)

• Supervise and coach staff working on donor proposal budgeting
• Ensure that realistic, comprehensive and accurate donor-compliant budgets accompany all proposals.
• Ensure proposal development team meets agreed internal and external deadlines
• During the proposal development process, ensures proposal budget development team work closely with technical advisors to identify and cost for project activities.
• During the proposal development process, ensures operational costs are fully identified and budgeted for.
• Ensure proper link is created between finance team, including cost recovery officer, to make sure proposal budget design fits into cost recovery policy and format of PIE

Cost Recovery (15%)

• Ensures cost recovery is applied to grants on fair and consistent basis and in accordance with the cost recovery policy of PIE and GH.
• Develop work on cost classifications in coordination with the finance team to support the cost recovery policy
• Supervise and coach staff working on implementing cost recovery policy of the organization
• Ensure staff salary funding matrix is properly updated and salary WBS is submitted treasury unit accurately and timely.

Country Finance Corporate Systems (SAP, BPC and BI Finance system specialist.) (10%)

• Conduct financial analysis using SAP or any relevant country finance corporate systems
• Maintain an up-to-date accurate accounting system, including computer data entry and paper file system

Internal Financial Controls (5%)

• Support the finance department to meet the financial reporting requirements and deadlines.
• Support the preparation of donor financial reports in respect to accounting, legal and contractual requirements
• Support the completion of country internal control audits and initiates actions necessary to correct internal control weaknesses.
• Perform any other related duties as assigned by immediate supervisor

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan Internationals Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan Internationals safeguarding and GEI policies;
• Ensures that Plan Internationals global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Ethiopia contributes to Plan Internationals global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• Masters degree and BA degree in Accounting, Finance.
• A minimum of 7 years of experience, out of which at least 3 years at managerial/ Senior level.
• Directly relevant professional experience (e.g. finance, accounting, grants management)
• Demonstrated understanding to Government of Ethiopia labour, tax and financial reporting requirements;
• Skilled in analyzing data;
• Advanced EXCEL knowledge and different accounting softwares.
• Good communication skill

Qualifications/ experience desirable:

• Demonstrated knowledge in cost recovery principles and systems, experience in implementing a cost recovery system is preferable.
• Experience in managing performance and facilitating development of staff is preferred.

Languages required

• Fluency in English language is essential
• Knowledge of Local Languages is a desirable

Plan Internationals Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.