Finance Coordinator/Roving Finance supervisor (Re-ad)

Main Purpose

Supporting commercial Finance Manager through delegated tasks and responsibilities, replacing him/her in his/her absence and covering the task of other Senior team members in their absence. Leading in the implementation and management of stocks, fixed Asset finance policies, the internal control system, all financial administration, legal and business taxation awareness creation, and implementation. Managing finance team in promoting accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.

Service Income and working capital Management.

• Ensure service income of center and maternity channels are accurately captured and reconciliation performed.
• Follow up of proper use of cash register machine!
• Ensure all documentation kept for tax audit.

• Follow up with the team on cash reconciliation.

• Assist month end closing of financial.

• Work with the team proper management of current receivables, work advance and staff advances

Review of SO and MCH Document

• Periodical review of MCH documents

• Review of control system at MCH and clinics

Asset Management

• Ensure locally and/or internationally purchased and/or donated items are recorded accurately and consistently with all applicable information such as Certificate of Declaration, product/item ID, expiry dates, quantity, valuation, donor & project codes and stock location per Cost Centre codes.

• Ensure dispatched items from/between Central Warehouse and received by program offices and Centers are accurately recorded in ICM software and SUN 6 financial management System every month.

• Preparing stock consumption analyses like cost center wise, quantity, value, near expiry, non-moving stock items, high value stock items, consumption rate, re-order level, reconciliation with service numbers and submit such analyses report every month to respective line manager for programmatic decisions with due consideration of income generated and number of services provided.
• Recommend stock record adjustment as a result of monthly, quarterly and yearly stock reconciliation and ensure adjustments are made on a timely manner.
• Ensure all newly purchased fixed asset capitalized or non-capitalized are given a unique reference code and recorded both on ICM software and Sun system fixed asset register.
• Organize and lead annual all fixed assets physical verification process in all areas.

• Reconcile SUN Fixed Assets Register Vs ICM register vs Physical Verification and justify or account for the variances and recommendation for the solutions.

• Participate in review, revaluation and impairment of fixed assets process.

• Assess value of assets (Cost, Book value, & recoverable amount) as per SUN Fixed Assets Register/ICM register & market information before transfer, donation, disposal, sale, or write-off.

Financial Management

• Supporting the Finance manager in the implementation and respect ofMSI Ethiopia RCpolicies and guidelines, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures, and tools for optimized management of the mission's financial resources.
• Verify all payment request in terms of documentation completeness and budget utilization, then submit for payment process.
• Supporting the Finance Manager in the management of the treasury, report and analysis, including the whole accounting of the mission in order to ensure the smooth running of operations at all times and maintaining as much control as possible on financial risks.
• Participating in the coordination and supervision of the monthly and yearly closing of accounts with the aim that the statement reflects the financial reality of the mission.
• Performing tasks delegated by the Finance Manager and replacing him/her in his/her absence and replacing other members of the finance teams during their absence.

Taxation

• Reviewing financial supporting documents and payment processes related to taxation and develop improved documentation on those specific area to ensure as per Ethiopian Government commercial business taxation requirement and compliance.

Team Management

• Develop the capacity of the team, deepen understanding of their roles and assist with career development.

• Assist team members with information, tools and resources to improve performance & reach objectives.

Knowledge and Experience

• BA/MA or equivalent in accounting or finance required; advanced degree preferred.

• At least 7 years of experience in business and commercial environment of complex with large budget & in hybrid of donor and IGA.
• Prior management/supervisory experience and strong organizational skills.
• Advanced computer skills in MS Office programs, particularly Excel.
• Effective verbal and written communication, multi-tasking, organizational and prioritization skills.

• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Pro-choice

• Number of Position:(01) Employment Type:permanent Salary: As per MSIE Salary Scale Duty Station:MSIE Support Office, Addis Ababa