Office Secretary

Konrad-Adenauer-Stiftung (KAS) is a publicly-funded, non-for profit German political foundation registered in Ethiopia as a foreign organization in accordance with the Civil Society Organizations Proclamation No 1113/2019. With offices in more than 100 countries, KAS promotes democracy, the Rule of Law, Social Market Economy and human rights and fosters political exchanges. For its new Country Office in Ethiopia, KAS is looking for a Secretary under the current funding period by the Federal German Ministry for Economic Cooperation and Development (BMZ) until 31 December 2025.

The Office Secretary is responsible for assuring the smooth internal work progress of the KAS Country Office Ethiopia. This includes receiving guests, documentation, and schedule planning. The Secretary also assists with project and financial administration.

Job description:

The Secretary works under the supervision of the Country Representative and of the Project Managers for KAS activities in Ethiopia and in relation with the African Union.

We strongly encourage women to apply for the position.

Office administration

• Update time schedules and plan meetings of the KAS Country Representative
• Organize and receive office mail and e-mail
• Organize weeklies and other team meetings ; take notes and prepare a protocol
• Receive guests; receive calls on the central Office number
• Contact Management
• Manage office stock (stationary, etc.)
• Assisting project managers in organizing events and conferences
• Handling travel arrangements (accommodation, flight, and visa)
• Organizing and arranging relevant officer files
• Maintain integrity, confidentiality, and safety of data.

Type of contract: Definite

Country of action: Ethiopia

Contract length: 20 months (until 31 December 2025)

Starting Date: May 1, 2024

Address: info.ethiopia@kas.de

• Masters degree in Business Administration, Secretarial Science, Social Science, or related field

Work experience:

• At least three (3) years of relevant professional work experience in office management and project management (work experience in the field of development is an advantage)

Competencies:

• Interest in the work in the field of democracy, the Rule of Law, Social Market Economy and human rights in Ethiopia and in relation to the African Union
• Ability to work in an international environment
• Able to work independently and highly meticulous
• Well-developed team player skills
• Ability to maintain attention to detail and to work under the pressure of rigid deadlines and conflicting priorities;
• Ability to communicate detailed accounting information clearly and concisely, both verbally and in writing;
• Excellent ability in planning and keeping schedules
• Strong writing skills
• Strong computer literacy, including Microsoft office, in particular Excel;
• Willingness and openness to be trained and use the in-house accountancy and document management system of Konrad Adenauer Foundation.
• Ability to participate as a contributing member of an international and customer-oriented team;

Languages:

• Excellent writing and speaking skills in English (C1) are mandatory for this role
• Fluency in Amharic.