Medical Activity Manager

Main Purpose

Ensure the proper functioning of the medical activities under his/her responsibility, defining and implementing MSF policies, protocols and procedures, and guaranteeing the quality of healthcare in order to improve health conditions of the target population.

Accountabilities

• Coordinate, assess and supervise the proper functioning of the medical activities (HIV, TB, & STIs, SGBV, etc.), according to MSF protocols and procedures and through the correct compilation and analysis of medical data regarding patients health conditions.
• Check all administrative procedures related to patients follow-up (individual card filling, registers, paper exit, discharge, transfers ...) are correctly carried out according to MSF procedures.
• Prepare the medical orders needed to implement the medical activitie(s) under his/her responsibility, and identifies non-medical support needs (material, infrastructure, transport, etc.), reporting them to the line manager.
• Plan and supervise, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff of the activity in order to ensure both the sizing and the amount of knowledge required, and to improve people capabilities.
• Coordinate and monitor the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves ...). Replaces a doctor if necessary and participates in shifts.
• Ensure an efficient pharmacy and medical equipment management and monitor the rational use of them.
• Participate in the programs / project follow-up, supervise and ensure that medical activities objectives under his/her responsibility are achieved and report to the technical referent any problem arising in the service.
• Participates in the monthly reports according to guidelines (i.e. SitReps, medical statistical reports, etc.) and definition of annual planning, budget for the project.

MSF Section/Context Specific Accountabilities

PROJECT OBJECTIVES AND PURPOSE

The medical activity manager of NW Tigray is responsible for the following:

1) Medical activity support: In collaboration with MTL, coordinate, assess, supervise proper functioning of medical activities (SGBV/SRH and MH, community based care, including reduction of maternal mortality, malaria, kala azar and snakebite management support, and emergency responsiveness).

2) MoH Collaboration: As this is a project supporting MoH, active collaboration with MoH counterparts is a key and the MAM role will be responsible in actively ensuring a good working relationship and finding joint an appropriate solutions

3) Neglected Tropical Diseases (Kala Azar and Snake Bite): Currently a gap in the healthcare system, and MAM will play a key role in developing the strategy, implementation plan, capacity building and ensuring access to care

4) Capacity Building: Conduct regular seminars and trainings for the team to continue medical education on topics important and relevant for the project

5) Medical Strategy: Collaborate with other department managers/ MTL to ensure implementation of the medical strategy and project activities is followed (including referral policy, SV, HP, MH strategy)ensure contribution to medical strategy updates when needed.

6) Teamwork: Actively participate in meetings as needed to discuss medical challenges and implement recommendations.

7) Quality of Care: Actively lead/ collaborate with team that quality indicator targets are reached ( regarding rational drug prescription, medical incident reports, mortality and morbidity meetings / reports, patient experience surveys, SIPCA) (aside from other project indicators found in AP 2024) and ensure that agreed MSF / MoH protocols are implemented in project locations.

8) Emergency Support: Support MTL in ensuring that Mass Casualty Planning is reviewed and training/ simulation is once a year. Ensure that NT team is ready with E-prep scenarios (Emergency response training is scheduled in 1st Q 2024) and actively participate in response

9) Staff Health: Is responsible in the project for National/international staff health and supports staff health responsible MD (SHR) on all staff health issues in collaboration/support with MTL.

10) Operational Research: Actively participate in case if there is a research study in the project, or health assessments.

11) Gap fills: MAM should also be flexible in gap filling, for example, when MTL is not in project site or for detachments to other projects for emergency support. Be flexible for gap filling of any other medical manager.

Position title: Medical Activity Manager

No. of positions: 1

Place of work: Tigray health care project based in Shire

Terms of Employment: 9 Months till end of December 31, 2024

Remuneration and Benefits:

- Starting gross salary: ETB 102,983

- Medical cover: as per the organization's policy

Ten (10) working days End Date: 14/03/2024

Requirements:-

Education

Essential Medical Doctor diploma.

Desirable specialization or training in tropical medicine or public health

Experience

Essential minimum 2 years experience as a medical doctor in medical activities related jobs.
Desirable working experience in MSF or other NGOs in developing countries.Desirable: Experience in tropical medicine, or post-registration experience in Public Health , obs and gynae, paediatrics, A&E, infectious diseases, HIV/AIDS/STDs, TB, general practice, general medicine or minor surgery.

Languages

Mission language essential. Local language desirable. English speaking, understanding, and writing necessary

Knowledge

Essential computer literacy (word, excel, internet)

Competencies

People Management

Commitment to MSF Principles

Behavioral Flexibility

Results & Quality Orientation

Teamwork & Cooperation