Finance Manager

• Plans, organizes, directs, coordinates and controls the activities of the Department;
• Formulates policies, guidelines, strategies, methodologies and action plans related to finance and administration activities;
• In collaboration with departments and services, prepares annual and quarterly budgets;
• Reviews the annual budget of MSD; exercises budgetary control; and analyzes variance in the budget;
• Participates in all grant agreement negotiations and all budgets of new grant proposals.

Job Responsibility #2: Financial Management:

• Ensures accounts policies and procedures are implemented and regularly updated;
• Follows up the preparation of vouchers for all payments, authorizes petty cash payments, and ensures that transactions are recorded in appropriate books of accounts; as per limit of authority;
• Manage day-to-day financial operations, including accounts payable, accounts receivable, and payroll
• Ensures that financial systems and documents are in compliance with laws, policies, standards and regulations and with international accounting principles and practices;
• Designs and uses sound internal control system to safe guard assets, records and documents of the organization;
• Provides advice and information to Executive Director about finance and management issues, labour law and regulations;
• Develops mechanisms to ensure that operations of the programs are implemented in cost effective manner;
• Check and authorize periodic financial reports to donors, government and other entities in respect to both contractual and legal requirements;
• Ensures collections are properly recorded and deposited to the organizations account;
• Ensures that accounts are closed, financial reports are prepared and audited on time;

Job Responsibility #3: Grants Management

• Prepares quarterly, biannual and annual financial reports to be submitted to the Executive Director and donors for monitoring, follow up and decision-making purposes.
• Manage financial aspects of grants, including budgeting, reporting, and compliance.
• Work closely with program teams to ensure alignment of financial activities with grant objectives.
• Monitor grant expenditures and provide financial reports to donors as required.
• Reviews the annual budget of the organization, exercises budgetary control, and analyzes variance in the budget;
• Ensures proper and timely supply of finance, human and material resources and other utilities to all work units of the organization, and monitors proper utilization of same;

Job Responsibility #4: Materials Management:

• Prepares and updates procurement schedules for materials and services requested by the various departments, services, offices and units of the organization;
• Places procurement orders, follows shipment, forwarding and clearance and ascertain availability of transport for delivery to users;
• Ensures that tendering procedures governing the purchase of professional services and procurement of stock and property are adhered to;
• Ensures that the all supplies purchased/donated are received by Goods Receiving Note, are properly handled, and issued by Store Issue Voucher upon requests;
• Ensures timely delivery of supplies and equipment to field offices within the limits of budgetary provisions and approved work program;
• Ensures that comprehensive annual inventory is carried out and appropriate action is taken as per the result of the inventory taken;
• Ensures vehicle utilization as per MSD policies and procedures and pursues timely vehicle repair and maintenance;
• Prepares regular reports on fuel consumption and other related expenses pertaining to the project vehicle.

Job Responsibility #5: Staff Management:

• Supervises, leads, guides and supports staff reporting to her/him;
• Recommends or initiates personnel actions such as promotions; transfers, terminations, and disciplinary actions including performance improvement plans;
• Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals.
• Job Responsibility #6: Others:
• Undertakes any other activities as assigned by the Executive Director.

EDUCATION/TRAINING

• MBA/MSc/BA Degree in accounting and finance, or related field.
• ACCA certified is a plus

EXPERIENCE:

• 6/8 years direct work experience out of which 3 years in a senior position.

TECHNICAL AND OTHER SKILLS

• Proficiency in accounting software and Microsoft Excel.
• Demonstrated leadership ability to inspire and empower others;
• Strong understanding of Ethiopian financial regulations and reporting requirements
• Ability to communicate effectively with diverse stakeholders, both verbally and in writing
• Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures;
• Excellent planning, organizational, analytical and decision-making skills;
• Excellent financial and grant management skill
• Fluency in English and Amharic (preferred)
• Work under pressure
• IPSAS certified
• Computer proficiency.