Cashier/Store keeper

Cooperazione Internazionale (COOPI) is an international Italian NGO established in 1965. Since its establishment, COOPI has been undertaking activities to help and empower the poor and needy in different countries. COOPI Ethiopia started its operation in 1995 and has been primarily implementing emergency, relief and early recovery programs in water hygiene and sanitation, food security and livelihood, nutrition and protection sectors.

COOPI is currently implementing 10 projects in Ethiopia focusing on WASH, ESNFI, CCCM, Energy, Food security and Livelihood managing 7 field bases and a staff of over 100 employees.

COOPI is looking for qualified and competent Cashier/Store keeper for Adewa, Tigray Region.

Position: Cashier/Store keeper

• Number required: 1 (One)
• Duty station: Adewa,Tigray Region

Duties and Responsibilities:

Key Activities/Responsibilities

• At the end of each month summarize all payment evidences (invoices, receipts, payrolls etc.) according to their project and expenditure code, prepare a cash balance statement (signed by the cashier and accountant & sealed) and send approved and signed by the Project Manager to the Head Office in Addis Ababa by the first 5 days of the coming month;
• Responsible for the Cash of the assigned projects;
• Preparation of payment documents, payroll for permanent staff and pay list for temporarily hired workers;
• Control the petty cash movement; prepare replenishment when the petty cash is depleted, check the quality of invoices and payment documents before and after payments are made according to the circumstances.
• Control and follow up each projects accounts held in the Commercial Bank of Ethiopia and reconcile every month with its bankbook or check stub. Send to Addis Ababa readable copies of the bank(s) statement together with the monthly accounting documents.
• Maintain cash and bankbooks for each petty cash and bank transactions that will be summarized and closed monthly.
• Categorize payments correctly under the appropriate expenditure codes of respective projects and in accordance to the quarter and month plans.
• Prepare the day book (journal);
• Close the cash monthly and count the cash through the Cash Count Sheet (see the Project Management Manual);
• Make photocopies and of the documents to be recorded under the projects;
• Acquire by scanner each voucher and the annexed documents and send to Addis Ababa on a CD within every 5th of every coming month;
• Collect and check bank documents and send them together with the accounting document within the 5th of every coming month;
• Prepare letters to undertake the above duties;
• Help in controlling the accounting records in collaboration with the Addis Ababa accountant;
• Follow the purchase cycle management and fulfil all the necessary form;
• Control the goodness of the receipts in accordance with the Purchase Cycle Management instruction;
• Check if the purchase requests are in line with the month and quarter plans per site;
• Other duties those are pertinent to the position.

Qualification and Experience

• BA or Diploma in Accounting and management or related fields
• A minimum of two years of relevant working experience with International NGOs or private sector in a similar position
• Fluency in English, Amharic and Tigrigna.
• Proven capacity to work in a team is essential.
• Experience in liaising with governmental/local authorities, IOs and NGOs.
• Demonstrated ability to work in stressful environments and under pressure.
• Computer literate, with excellent command of Microsoft Excel.

Application Deadline: March 15, 2024

Duration of the contract: Six months with possibility of extension based on satisfactory performance and fund availability.

Salary and Benefit: Based on Organization salary scale

Duty starting date: As soon as possible