Office and Procurement Manager, Ethiopia

• Manage implementation of procurement policy.
• Coordinate with vendors on delivery, repair, and maintenance of procured supplies (including equipment used by our field officers and mobile phones used by our recipients)

Inventory management

• Maintain a record of all GD property, and make replacement recommendations
• Enforce protocols on staff handling/tracking of GD property and overall adherence to safe-storage policies
• Manage recipient phone inventories and share stock updates periodically with the finance team
• Maintain insurance coverage for phones and other valuable inventory

Office security and maintenance

• Supervise Office Assistant to ensure an orderly and comfortable office environment
• Oversee steady-state office upkeep, including liaising with the landlord for maintenance fixes and groundskeeping
• Manage private guards assigned to the facility
• Support the Country Director in assessing security risks and recommending improvements

Compliance and Regulatory Support

• Ensure GiveDirectly is compliant with all statutory regulations required by the host nation
• Update the Country Director about any new regulations applicable to GiveDirectly operations in GiveDirectly
• Lead on the procuring of visas and permits for GiveDirectly visitors or potential employees coming to support the country program

Misc. logistics/admin support

• Manage mobile money / petty-cash accounts and track expenditures in an organized, detailed, and verifiable manner
• Remit miscellaneous payments to vendors and staff as necessary
• Assist with ad hoc logistical tasks to ensure smooth running of office functions and team events (retreat set-up, internet breaks, etc.)
• Support sub-offices with logistical support and supplies
• Oversee coordination for high-priority visitors
• Provide management team with personal travel and admin support
• Support the HR Manager with onboarding and offboarding in administrative activities.

• First Degree in business administration, accounting, or other related degree
• Experience working with vendor management software
• Experience working in a similar role with management responsibilities
• Strong coordination action and collaborative skills
• Ability to work under pressure and deliver with minimum resources
• Exceptional organizational skills and attention to detail
• Strong communication skills
• Proficiency with MS Excel and Word, with Google Office tools (google sheets, docs, slides)
• Strong ownership mindset and ability to work in a self-directed manner
• Fluent in English