Administration Assistant

LonAdd HR Consultancy Plc (www.lonadd.com) is a Recruitment & Outsourcing Company based in Addis Abeba, Ethiopia, with branch offices in Dukem and Hawassa.

We are looking to recruit a qualified Administration Assistant to join our client.

The position includes the following tasks:

Secretarial:

• Assisting Office Director and Senior Administrative and Finance Officer with secretarial tasks;
• Organize meetings, follow up meeting requests;
• Maintain the meeting room and equipment, set up web-conferences, handling of visitors;
• Acting as first point of contact in the office for external inquiries;
• Reception of visitors;
• Electronic filing, scanning and photocopying;
• Writing and drafting correspondence, report and other forms of documents.

Schedules, Travel management, delegations, and events:

• Organize trips of office staff (hotel and flight booking, drafting of itinerary);
• Support missions from Client to Ethiopia (logistics, itinerary, setting up meetings);
• Assist in preparing and organizing meetings, workshops, seminars and other events;
• Manage the office calendar indicating business trips, annual leave and events;
• Organize office events like team meetings, team building events, and PR-related tasks.

Office Management

• Assist Senior Administrative and Finance Officer in HR functions including preparation of work permits / visas;
• Manage timetable with external service providers;
• Procure office materials in cooperation with the Senior Administrative and Finance Officer;
• Ensure office and equipment are kept well-maintained;
• Update Management Information System on disbursements under client-financed projects.

Competencies:

• Strong organizational and administrative skills attention to detail is essential
• Very strong interpersonal skills;
• Supportive attitude;
• Friendliness, reliability and flexibility.

Minimum Qualifications:

• Excellent computer skills (e.g. MS Office including Word, Excel, Outlook and Power Point);
• BA in Business Administration Or relation fields;
• Minimum 5 years of work experience in an international setting;
• Excellent English both verbal and written language skills;
• Knowledge of German is considered an asset;
• Experience in developing cooperation is considered an asset.