WFP GFD Distribution Officer

About Samaritan's Purse

Samaritans Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritans Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritans Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position: 2

Duration of contract: June 30, 2024.

Job Summary

Samaritans Purses (SP) food assistance programs, funded by the World Food Program (WFP), distributes monthly rations to all households in three woredas in North-Western Zone of Tigray. Under the direct supervision of the General Food Distribution (GFD) Coordinator. The Distribution Officer will be responsible for directly overseeing the implementation of food distributions, and the reception of food commodities from WFP. This will include supervising registration, crowd control and line monitor staff, taking full accountability for receiving and distributing commodity, ensuring each family receives entitlement (giving priority to vulnerable people groups per WFP criteria), households are registered according to WFPs beneficiary reporting requirements, and ensuring that the distribution is implemented according to the standards and under the budget constraints of SP and WFP. Additionally, the Distribution Officer will be responsible for overseeing the reception of food commodity from WFP trucks, accounting and recording any differences between the number of units received per commodity against WFPs dispatch waybill, and ensuring that the commodities are stored in neat stacks. The Distribution Officer will also be responsible for monthly reporting of SPs beneficiary feedback mechanisms: post-distribution discussions and complaints received on-site.

In serving Samaritans Purse with a generous and serving spirit, always maintaining Samaritan Purses Christian witness to the communities the Distribution Officer will additionally be responsible for the following duties:

Key Responsibilities

Perform a monthly inventory of distribution materials to ensure all materials are available and ready to use before the monthly cycle

Coordinate with community leaders to hire manual labor for off-loading trucks and/or preparing rations at distribution site

Train hired camp staff on using the WFP registration requirements and forms

Assist Commodity Line Assistant in training hired laborers on proper unloading of commodity at the distribution

Organize and assist in conducting post-distribution discussions with beneficiaries and community leaders after each distribution cycle

Support the Data Quality Assurance Officers in overseeing the beneficiarys registration database, ensuring that each registration record is comprehensive through the development of cross-checking mechanisms

Assist GFD Coordinator in coordinating the reception of commodity from WFP and monthly physical inventory

Oversee the reception of food commodity, accounting for the number of units received from WFP against the dispatch waybill

Ensure the commodities are neatly stored in the warehouse

Ensure the commodity tracking paperwork is being completed by the General Food Distribution Assistants, including stack cards, warehouse ledgers

Support GFD Coordinator in post-distribution physical inventories

Complete other activities as directed by the Program Manager

Education / Experience Needed

BA degree from university preferred.

One or two years of work experience in food assistance, Business Administration or Finance.

Must have accounting background with cash handling.

LANGUAGE

Amharic and English (spoken and written required)

Tigrigna languages strongly desired

Skills Required

To perform this job successfully, an individual must be willing to abide by Samaritans Purses code of conduct and understand the principals of Samaritans Purses Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.

Possesses strong organizational and problem solving skills within a fast-paced environment.

Must be a self-starter and internally driven to success and hard work.

Possesses strong cross-cultural communication skills, both written and verbal.

Must be a humble team player.

Ability to be flexible and adaptable, taking on additional responsibilities as needed.

Knowledge of computer systems and its applications such as Outlook, Word, and Excel including formulas/formatting.

Must have analytical and report writing skills.

High level of integrity and stewardship.

Committed to the SP values and ethics.

Above average mathematic skills.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

May travel in country with exposure to communicable diseases, hot and humid weather conditions.

Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritans Purse Safeguarding policy and Code of conduct.