Secretary

• Greet visitors and undertake general receptionist duties when required
• Answer phones and respond to emails
• Book meeting rooms, arrange conference calls, take messages and minutes during meetings
• Prepare and distribute correspondence, memos and forms
• Develop and maintain a filing system and manage database entry and client files
• Order and maintain office supplies and Make travel arrangements
• Manage current agenda and arrange new meetings and appointments
• Assist with bookkeeping, presentations, reports, emails and letters
• File and update contact information of clients, employees, suppliers and partners
• Document expenses and financial information
• Implement and develop office procedures
• Maintain confidential information, file and store them accordingly
• Organize and distribute messages to the appropriate team members
• Maintain all incoming and outgoing letters as well as other records and maintain good filing system to ensure that they are orderly, properly filed and readily retrievable whenever needed.

Required skills

• Exceptional or excellent written and verbal communication skills
• The ability to multi-task, flexible and open to change
• The ability to organize and prioritize tasks
• Quick computer writing in both Amharic and English language
• The ability to work alone and in a team environment in a professional manner
• To be able to use a computer and main office programs competently
• Fluent in Amharic, Afan Oromo and English language in listening, writing, speaking, typing and in general must have excellent communication skill.
• BA degree in secretarial science and at least 2 year experience