Business Partner Service & Contract

Ensure all steps involved in procurement process are completed distribution of quotation requests, collection of proforma invoices, analysis of bids, preparation and delivery of Purchase Orders, collection of goods, obtaining Goods Receiving Notes, and final submission of GRNs and receipts to Finance.

Follow up of orders made to suppliers, communicating with suppliers in relation to specification with stakeholder, be liaison staff in all aspects of quality assurance, design approval, design change and marketing requests from supplier and departments involved, report status of delivery orders.

• Achieve sourcing benefits of the local market

• Source best price with high quality service from market

• Source a reliable and dependable supplier for the benefit of the company,

• Source reliable service providers for external service requirements of the company support services,

• Track savings.
• Prepare service and goods contract when there is a need.

• Truck contract period and renew or cancel prior expiry.

• Lead commercial negotiations with key suppliers, seeking lowest possible total costs, maximum service, and adherence to specifications and ensuring timely and cost-effective supply of all equipment, materials and vendor information.
• Achieve procurement process improvements for assigned purchase groups

• Ensure Purchase Order process with a min of 95% accuracy on info record and other data to reduce PO change and price variance,

• Monitor open PO's on a daily basis and PO clean up done on a weekly basis for all open PO's of all items dealt with,

• Ensure that all procured item deliveries get GRN right on time.

• Ensure all Open POs gets delivered before due date,

• Ensure to enhance the overall KPI result of Proc. only less than 5% of SAP PO changes be made,

• Follow-up timely delivery of services.
• Compare suppliers' invoices and related documents with bids and purchase orders to verify accuracy.

Drive procurement benefit and reporting

• Ensure a monthly Procurement Saving tracker be updated and communicated (mandatory),
• Ensure all Open PR's are actioned timely with exact status,
• Ensure 90% of orders filled on time and in full (OTIF) to increase a monthly KPI result.
• Ensure to prepare required report and participate regularly on a weekly KPI meeting with users,
• Prepare tender and service purchase reports and other reports on time (depending up on requirement) and submit to PM.
• Prepare bid document and bid advertisement to purchase requested items.
• Collect Performa from short listed suppliers and submit price summary for approval.
• Evaluate bidders financial and technical proposals and submit summary for approval.
• Compare prices, specifications, payment terms, delivery dates and fulfilment of bid requirements to determine the best bid among potential suppliers.

• Represent the company as the Procurement Officer Representative of Repi Wilmar on Category Suppliers/Vendors.

A Minimum of BA Degree in Logistics and Supply Chain Management, Purchasing and Supply Chain Management, Transport Management, Business Management, Accounting or any other related field of study with a minimum of three (3) years relevant experience in FMCG industry.