Secretary

Menschen fr Menschen Foundation is a nongovernmental, nonreligious and nonpartisan humanitarian organization involved in Integrated Rural Development activities and Project Coordination Office (PCO) wishes to invite applicants with the following qualifications and experiences.

Main Duties & Responsibilities:

• Receive visitors & calls, handle their inquiries, & direct them to the appropriate persons.
• Answer telephones & give information to callers, take messages, or transfer calls to appropriate individuals if any.
• Set up & maintain paper & electronic filing systems for records, correspondence & other material.
• Ensures timely reception & transmission of any project correspondence & circulation.
• Issues outgoing letters in a required manner.
• Draft & prepare correspondence as deemed necessary.
• Responsible for the incoming & outgoing correspondences of the office & Framework agreement.
• Maintain scheduling & event calendar & responsible to arrange both in-house & external events.
• Ensure making all flight, accommodation, & shuttle service arrangements to all staff & guests/visitors.
• Verify that proper documents are attached with payment requests before submission of different requests.

Number required: 1 (One)

Gender: Female

Duty stations: Program Coordination Office, Addis Ababa

Language: A good command of speaking & writing Amharic, English, or any other foreign language

Salary: Negotiable

Terms of Employment: Yearly renewable contract

Qualifications:

• BA in Secretarial Science & Office Management or Related.

Work Experience:

• A Minimum of 3 years proven work experience as a Secretary or similar role.

Skills:

• Excellent interpersonal and communication skills.
• Professional telephone, fax and email etiquette
• Excellent computer literacy (Word, Excel and PowerPoint proficient).