Project Finance and Admin Officer

About the Organization

The Well in Action (TWA) is an Ethiopian Resident Charity Organization. TWA intervention in Ethiopia is to contribute to sustainable improvement of living conditions of the small holder farmers and deprived people. This can be achieved by performing projects which focus on improving agricultural productivity, and stimulating entrepreneurship that are implemented both in rural and urban contexts.

Job Summary

The Admin & Finance Officer is responsible for the overall Financial & Administrative task of the program under its respective cluster. These includes documenting financial transactions, compiling and analysing accounting data, preparing reports, and provision of financial information to management, handling the overall human resource, logistical, and other administrative tasks. He / She will work within the wider Mass Youth Employment in Apiculture (MaYEA) program team and other TWA staff. She/he is accountable to his/her cluster coordinator and coordinates with the cluster officers. Moreover, he/she is responsible for the follow-up and documentation of all financial transactions, administrative tasks and related communications of its respective cluster MaYEA program to adhere to MasterCard Foundation, TWA, Federal and Regional Governments, and program-specific standards and procedures.

Key Responsibilities

• Supports program staff with budget administration and financial analysis, manage expenditures (including procurement), accruals, cost projections, and allocations, to ensure fulfillment of the program objectives within the cluster and compliance with MasterCards and TWAs financial policies and procedures.
• Prepare monthly budget tracking and reports for the Cluster Coordinator by combining project office and TWA expenditure costs;
• Prepare financial report to address the TWA head office.
• Assists the Coordinator in preparation of monthly expenditure forecast and submit transfer requests to HeadOffice.
• Reviews and processes expenses reconciliations and processes appropriate payments,
• Timely trace and solve accounting problems with cluster and Woreda level staff,
• Facilitate/handle periodical/surprise audits TWA, and donor and/or external auditor.
• Perform financial reviews; ensure internal controls for the safe handling of the program resources,
• Handle issues related to staff administration, logistic management, and overall administration activities,.
• Read and be fully familiar with the safeguarding policy and code of conduct.
• Demonstrate behaviors that promote a safe culture.
• Raise concerns immediately
• Performs other relevant tasks as assigned or deemed necessary
• Prepare payroll for the project staffs.
• Prepare bank reconciliation for the project bank account.

Reports to:Cluster Coordinator and Head office Finance and Admin Manager.

Category: Agriculture

Duration: One Year (Possibility of Extension)

Number of Position: 1

Application Dead Line: 7 days from the date of posting

N.B:- :- TWA requires that all employees take seriously their ethical responsibilities to safeguard our intended program participant, their communities, and all those with whom we work. staffs at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of program participant and community members (especially womans, childrens and people with disability).

Education

• MA/BA Degree in Accounting, Accountingand Finance and related field.

Experience

• A minimum of 4 years for MA and 6 years for BA and at least two years work experience in NGO sectors.

Skills

• A strong financial and accounting skill, experience using IPSAS reporting is desired.
• Advanced Computer skills.
• Project Budget mapping and implementation, strong technical skills in accounting, and experience in proper documentation and organization of financial documents
• Excellent organizational and communication skills, with close attention to detail.
• Awareness on procurement, financial laws and labour rules and donors requirement.
• Ability to work independently and under tight deadlines.
• Team sprit with other staff.
• Experience in Peachtree Accounting/QuickBooks software is mandatory. .
• Proficiency in English, Amharic and Tigrigna both verbal and written and Tigrigna is mandatory;

Competencies

• Integrity, excellence, respect, building partnerships, stress tolerance, problem solving, Result Oriented; communicating with impact, leading through vision and values, coaching, planning and organizing.

Preference

• Women applicants are highly encouraged to apply.