Senior Procurement Engineer (Vacancy Code - Proc 002/2024)

Ethiopian Construction Design and Supervision Works Corporation (ECDSWCo.) is transforming and diversifying from the current consultancy business operations. Taking advantage of the existing ECDSWCo.s strength and maximizing on the newly emerging external opportunities that are being prevalent with the shifts in Ethiopian Economic Policy the Corporation is aiming to play a significant role to the success of the Ethiopian Construction Industry -by creating a vibrant business institution that will not only fill the gap that is in the current construction industry, but also replace the need for having international construction companies that are dominating the government mega scale projects.

To this, the Corporation is emerging as an Engineering and Investment Group. The proposed name of the Group isEthiopian Engineering and Investment Group (EEIG). The Group will comprise of three main operational business units i.e., Consultancy, Construction and Investment.

EEIG-Constructionbusiness unit key activities are high-end complex construction projects, predominately high-rise commercial and residential buildings, real-estate; infrastructure (roads, railways and airports) & water and energy sector construction. EEIG-Construction alone would grow into a conglomerate of several business units including Piling, underground and foundation Works, Fit-Out, Energy (Solar Solutions), Electro- Mechanical Solution, Facility Management, Landscape and Construction Materials Production.

EEIG Constructionis launched with the vision of being the best construction company in Ethiopia with a strategy of Timeously executing high-end complex projects, by utilizing proactive management skills as a Design and Build Contractor in order to achieve an optimum return and aspiring to be a competitive and preferred choice that can replace the current dependence on international contractors and deliver excellence. EEIG Construction will uphold Courage, Integrity, Reliability, Value for its People and Innovation as its core values.

Position Overview/Scope of role:

The role of the Procurement Officer is to ensure the cost-efficient and timely procurement ofALL(Non- Construction and Construction related) materials, goods, works, consultancy services and other services are performed in line with the Company Standard Procedure (CSP) Procurement Guideline of EEIG Construction.

The post holder is responsible, as delegated, for parts of the functional aspects of construction related procurement in coordination and collaboration with relevant departments (Commercial, Planning, Tender & Estimation etc.). The role requires a good level of technical and qualified skills in construction projects. The post holder will play a role in the implementation of the relevant procurement plans based on available Bill of Quantities (BoQs), purchase requests, and delivery including follow-up and reporting throughout the various stages of the project.

Position Overview/Scope of role:

The role of theProcurement Engineeris to ensure the cost-efficient and timely procurement of construction materials, works services are performed while complying with the Company Standard Procedure (CSP) Procurement Guidelines and Supplier Framework Manual of EEIG Construction.

Top Roles and Responsibilities:

General

• Drafts contract agreements for subcontractors and issue purchase orders as per approved material submittals and material service request as well as after appropriate approvals are secured on the technical and financial bids from the relevant departments and/or line managers as required.
• Issue bid inquiries for Subcontractor/Suppliers for required material.
• Follow up with the Subcontractor/Suppliers to receive the offers/quotations.
• Compare between vendors offers both technically and financially per the pre-set evaluation assessment criterion for each procurement exercises and submit to line manager for review.
• Facilitate and support negotiation sessions with suppliers /subcontractors by working with relevant departments and contributing own assessment of the supplier/subcontractor and/or the market at various levels of the procurement process to achieving the highest value at minimum cost for EEIG Construction.
• Liaise with quality, logistics and material management at supplier and customer offices as necessary to ensure timely delivery of the required goods or services to requisitioned.
• Follow-up on orders placed with suppliers/subcontractors and coordinate with site team on its on-time delivery as required.
• Keep track of all suppliers' (materials, goods, consultancy services and other services) performance evaluations and form a uniform database of the evaluation results in coordination with the Commercial Department subcontractors (construction works) performance evaluation assessments.
• Perform and monitor the periodic technical re-evaluation of suppliers and subcontractors for possible inclusion on to EEIG Constructions approved suppliers list.
• Handle all special assignments within the scope of the department as required.

Specific Responsibilities:

• Coordinates with the relevant department teams for completing the procurement schedule.
• Coordinates with the relevant departments and line managers to complete and update the Procurement schedule and ensure it is regularly updated.
• Study the aspects of all relevant supporting documents (BOQ, Drawings etc.) as per the timeline of the supply needs on the procurement schedule and suggest a feasible procurement plan (method & process route) per the companys procurement guidelines.
• Be the focal person between Project Sites and Procurement Department on coordinating, facilitating and addressing technical (engineering) issues and questions related to materials, equipment and construction works per the procurement schedule.
• Manages the efficient flow of purchase requests to the Procurement buyers for action.
• Negotiate with subcontractors technically, to ensure the compliance of the firm with all project requirements as mentioned in the bid inquiry.
• Follow-up on the approval of the materials submitted and mockups with the site.
• Visit sites, suppliers and factories regularly as required.
• Outline/draft new OR update existing prequalification assessment criteria for a varying number of supply needs (materials, equipment or services) as required and present to line managers for approval.
• Perform the technical prequalification of suppliers and subcontractorsas required and report to line manager accordingly.

Communications and Working Relationships:

• Coordinates with the Engineering/Design Unit when design details are involved.
• Reviews the completed Procurement Schedule with line managers as required.
• Discusses the material files with line managers as required.
• Conducts regular visits to sites and coordinates with the site team for procurement issues.
• Coordinates with the Tender and Estimation teams when sending bid inquiries, obtaining quotations, preparing comparison sheets, and preparing material files as per the CSP Procurement Guidelines.
• Interfaces with the QA/QC department with respect to their audit of suppliers
• Interfaces with relevant teams (Commercial Department etc.) when assessing suppliers and subcontractors.
• Work with the Plant and Equipment department team regarding machinery specification details for spare part purchases and quality approvals as deemed necessary.
• Works with Procurement Manager and line manager on selecting suppliers for pre qualification.
• Coordinates with Warehouse Officers when material is returned to supplier
• Coordinates with Finance for the proper management of accounts receivables and parables
• Communicates with potential suppliers

Essential Skills and Experience Required:

• B.S.c in Civil Engineering, Construction Management.
• Minimum 4 Years & above work experience in procurement in a construction firmORexperience working on similar positions in a firm commissioning extensive construction projects thus hiring construction businesses is an added advantage.
• Demonstrated understanding of standard/basic procurement workflow processes and construction industry procurement.
• Knowledge of the industry market and ability to understand the technical requirement attached to the role
• International experience and/or experience working with international organizations and/or with affiliated firms is an added advantage.
• Proficiency in Microsoft Office (Excel, Outlook, Word, and Power Point).
• Good Command of English language skills.
• Working knowledge of Engineering software AutoCAD , Revit or similar isMandatory.

Required Competencies

• Pro-active, goal oriented with excellent attention to detail.
• Excellent customer focus and able to consistently meet its clients needs (both internal and external).
• Effectively manages change-to-work tasks in the work environment and assists others with adapting to change.
• A person of integrity who is trusted by others and consistently honors their commitments.
• Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
• Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work on multiple projects of various size and complexity.
• Able to work effectively in small to large multi-disciplinary teams and share and transfer knowledge within teams.