Executive Secretary

Position summary:

We are looking for a responsible Executive Secretary who will assist our company. Executive secretaries are highly skilled professionals who support executives or management in an administrative capacity. They conduct research, manage schedules, and provide efficient and effective administrative support.

Executive Secretary Duties and Responsibilities:

• Organize and coordinate the day-to-day schedule of the Executive team, including appointments, meetings, and travel arrangements.
• Manage communication channels and respond to correspondence appropriately on behalf of the executives.
• Prepare and distribute internal and external documents, including reports, memos, and letters.
• Maintain the electronic and paper files of the Executive team and ensure they are updated regularly.
• Handle confidential information with discretion and professionalism.
• Communicate effectively with other departments and external stakeholders.
• Plan and coordinate events and conferences as required.
• Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.
• Manage office supplies and interact with suppliers
• Perform other duties as assigned by the Executive team.

Reports to:HR and AdminGeneralManager

Skill:

• Good writing skills in Amharic and English
• file organization, writing minutes/letters in English and Amharic
• knowledge of secretarial matters, working methods, and the ability to dress and maintain cleanliness appropriate for customers
• Should have a high command of Microsoft office applications like Excel, PowerPoint, Word
• Professional telephone etiquette, Professional email writing

Education & Training:

• Diploma or Bachelor's Degree in Secretarial Science / Management
• Good computer knowledge, file organization, English and Amharic and minutes/letter writing skills.

Experience:

• At least 2 years work experience in HR and Admin Assistant position