Procurement Business Partner-Finance

Duties & Responsibilities:

• Ensure that weekly reporting of the purchase order status (PO received not invoiced) for all the Vendor related transaction.
• Prepare and submit any payment in liaison with procurement personnel
• Ensure that proper documentation -3-way matching principle (PO, GRN and invoice) has been fulfilled, and if not, then generate the exception reporting.
• Ensuring full compliance of the Finance & Accounting Policy, Procurement and other applicable & procedures.
• Prepare a Vender statement every quarter and exchange with potential vendors
• Ensure tax liabilities (VAT, Excise tax, payroll tax, withholding tax, and pension) are calculated correctly.
• Ensuring and controlling AP accounts and ensuring that accounting record and controlling of invoices is properly and timely executed per company financial policies.
• Controlling contractual base procurement process.
• Keeping business up to date with all policy changes
• Being on the look-out for delayed or missed payment documents and other such irregularities.
• Provide twice in a week regarding advance outstanding information along with goods received but not invoiced in liaison with procurement personnel
• Prepare estimated landed cost
• Prepare final landed cost based on documents
• Performing account reconciliations and monitoring of vendors account details
• Reviewing account statuses and generating age analyses on weekly basis
• Organize reconciled payment reports for monthly, quarterly and annually tax declaration purpose & report on time to Tax Accountant.
• Reconcile the paid advance with all vendors
• Responsible for GRN cleared on daily basis.
• Control GIT reconciliation and closing of importation file.
• Responsible to verify PR, RFQ, PO, ,invoices GRN/SES and other supporting documents for appropriate documentation prior to payment.
• Control vendors Guarantee Cheques & performance bond deposits and reconcile periodically with purchase agreements.
• Never disclose any financial information without the approval of department head or the person in charge
• Investigating and solving vendors and other departments complaints and queries with regards of payment issues.
• Processing account and company adjustments.
• Perform other duties when assigned.
• Assisting with closing at the end of every month and preparing monthly metrics and statistics.
• Investigate and resolving payment discrepancies
• Justify advance payments to suppliers.
• Reporting all daily work-related activities
• Perform other functions as required.
• Ensure vendor master is updated in SAP
• Responsible to perform SAP related roles & activities;
• Foster an environment that supports an engaged safety and quality culture.
• Maintained a SAFE ZONE to employees by ensuring all hazards are identified, reported and removed.
• Report all unsafe conditions, near misses and unsafe behaviors.
• Reported all accidents and incidents.
• Engaged with employees continuously through safety talk to create awareness

Qualification:

• BA Degree in Accounting, Accounting & Finance or relevant field
• Minimum 4 years relevant experience of which two years as Sr. Accountant or Sr. Account Officer in manufacturing industry.
• SAP knowledge is a plus

Competencies:

• Compliance of the group Accounting & Reporting Group Policy
• Compliance of Procurement Policy
• Time Management
• Numerical Competency
• Business Negotiation Skill
• Regulatory Filing
• Business Awareness
• Good understanding of VAT, WHT TAX Proclamation, regulations and rules
• An ability to work independently.
• Basic reading, writing and speaking English is mandatory.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and Google drive
• Ability to keep company and partner confidences.
• Strong experience in financial reporting and business control.
• Know-how of SAP for vendor master update and creation.
• Training & Practical experience in Accounting Software/ERP preferably SAP FICO
• Learnability & adaptation skills
• Good understanding of Wilmar Safety rules and application skills