Short term Finance Officer Re-advertisement

Chemonics International seeks experienced professional for the USAID-funded Global Health Supply Chain Procurement and Supply Management (GHSC-PSM) project. GHSC-PSM Ethiopia will serve as the primary vehicle through which USAID will procure and furnish health commodities, provide technical assistance to improve the countrys management of the supply chain, and collaborate with key international stakeholders to support global and local health initiatives.

Chemonics International seeks to engage short term Finance Officer. The Finance Officer will be responsible for coordinating and providing support for all Finance related functions.

Level of Effort and Location

This position will be based in Addis Ababa, Ethiopia, with intermittent travel throughout the

programs target regions as needed.

Supervision

The GHSC-PSM Finance officer will report directly to the GHSC-PSM Finance specialist.

Annex 1: Scope of Work (SOW) Short term Finance Officer

Global Health Supply Chain Procurement and Supply Management Ethiopia Background

The purpose of the Global Health Supply Chain Procurement and Supply Management (GHSC- PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the Presidents Emergency Plan for AIDS Relief (PEPFAR), and Population and Reproductive Health. In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:

• Global Commodity Procurement and Logistics

• Systems Strengthening Technical Assistance

• Global Collaboration to Improve Long-Term Availability of Health Commodities

Purpose

The finance officer will be responsible for coordinating and providing support to staff by processing their advances and settlements. This includes but not limited to.

Principal Duties and Responsibilities

• Review expense reports, advance requests, and any payment related request and ensure they are accurate.

• Ensure that all payment requests are appropriately and sufficiently supported.

• Prepare payment vouchers, cash receipts vouchers and journal vouchers according to Chemonics policies and procedures as well as local Government rules and regulations.

• Post /record payments to the accounting software after ensuring the payment is correct and backed with all the necessary documentation (Including anti-terrorist check)

• Prepare journal entries for different kinds of settlements including training documents and post them in-accounting database.

• Ensure that staff has cleared outstanding advances before processing any additional advance requests.

• Follow up an outstanding advance every 15 days.

• Review all documents submitted by staff to settle their advances and vendors make sure all the documents are genuine and investigate any relevant question raised or address to the finance specialist.

• Ensure all processes are compliant with Chemonics field office accounting and compliance

• guide and USAID regulations.