Assistant Finance and Admin Officer

Job Summary

The idle candidate will collaborate with the project team in the field and support and work closely with the Finance, HR and Admin officer. She/ he provide a comprehensive and effective financial, and administrative service to the field office and settle payments and keep records of store items. She/ he will provide administrative and technical support and play a leading role in promoting and representing HelpAges humanitarian programme and principles to key internal and external audiences.

JOB RESPONSIBILITIES AND KEY TASKS

Finance

• Ensure the availability of adequate petty cash as per the limit stated in the financial guidelines of HelpAge, Handle payments and receipts and process according to the established rules and procedures.
• Prepare payment vouchers and effect payment as approved by the responsible person designated; Make sure that vouchers are checked, verified and approved by Project coordinator.
• Keep complete and accurate documentation; Travel to field to facilitate and effect payments.
• Update the cashbook and submit monthly the reconciled account to her/ his line manager.

Administration and Property Management

• Handle in receiving and issuing store goods/items; update stock card and submit monthly stock movement by fifth of the following months.
• Organise the provision of efficient administrative support to staff and teams.
• Organise the efficient, cost-effective and reliable provision of IT services.
• Be responsible for processing the documents required for legal compliance in Ethiopia.
• Overall responsibility for the central/main filing systems, both paper and electronic.

Responsible to:Finance, HR and Admin Officer

Length of Contract: Six months with possible extension.

Key Relationship:

Internal:

• Work closely with Finance, HR and HR officer, Finance Office and Finance Manager in Addis, Project Coordinators & Humanitarian Head.

• University degree in accounting with at least 5 years of experience for Diploma holders and 2 years for BA in accounting; Experience of cash handling and stock management
• Extensive experience in administrative activities in a busy office environment, report writing and compiling monthly information.
• Excellent communication skills in both written and oral English and Amharic
• Ability to manage filing systems quickly and systematically and willing to travel and live-in remote locations. Use of excel, word processing, email is a requirement.
• Experience in Non-governmental - organizations (NGOs) in Ethiopia is an advantage.
• Knowledge of Financial and administrative management.
• Strong knowledge on spreadsheets and its use are the requirements.