Executive Secretary

Duties and responsibilities of the Executive Secretary

Under the direct supervision of the Administration & Finance Manager, and the overall supervision of the Chief Executive Officer (CEO), the Executive Secretary shall perform the following functions:

• Receiving calls and emails
• Taking meeting minutes
• Checking and following up that agreed actions are carried out by the given deadlines.
• Keeping a diary of future activities and follow-up actions.
• Filing all correspondences received and copies of replies sent
• Assist in planning appointments, board meetings, conferences, events etc.
• Handle and prioritize all outgoing or incoming correspondences (e-mail, letters, packages, etc.)
• Handle confidential documents ensuring they remain secured
• Prepare invoices and provide assistance in bookkeeping
• Maintaining and controlling Petty Cash
• Establishing and monitoring equipment records and tagging
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Perform any other duties as maybe instructed by the Admin & Finance Manager or the CEO.

Required Number: 1(One)

Gender:Female

Qualifications:

• English language fluency is a must.
• Digital Marketing is Essential
• Level; maximum 2 years of experience.
• Category: Admin, Secretarial, and Clerical Jobs