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👉 Salary : Attractive👉 Employment Type: Full time
👉 Job Level : Senior Level (5+ years experience) 👉 Deadline : Apr 05, 2024
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Job Description
The Project
The KfW-SLM-IV Project works in three regions (Amhara, Oromia and Tigray), where it takes a watershed management approach to natural resources management and development. A total of 23 woredas(districts)
The KfW-SLM IV project is a part of Germanys contribution to the national Sustainable Land Management Program which in addition is supported by GIZ.
The Project Implementing Agency (PIA) is the Federal Ministry of Agriculture (MoA), working through its Directorate of Natural Resource Management (DNRM).
The consulting services of GFA will focus on supporting the Sustainable Land Management Program (SLMP) coordination unit, the three regional Bureaus of Agriculture and the district administration (woreda).
Position Overview
As regional financial management specialist in the Tigray region, the employee will mainly be responsible for the financial management of KfW-SLM-IV at the regional level, and to this effect shall be deployed on a long-term basis to Mekele, Tigray Region. Under the overall guidance and coordination of the international chief technical advisor (team leader) and in close cooperation with the finance sections of the regional concerned bureaus and the SLM-PCU coordinator, the regional FMS is in general responsible for the provision of adequate support services to the regional SLM-PCU and the participating woreda administrations in the budgeting, utilization and financial reporting of the SLM Tigray disposition fund in line with the respective contracts and KfW regulations;
for the financial management of GFAs operational funds in accordance with the regulations and procedures defined by GFA headquarters.
The Tigray region FMS will work from an office at the Bureau of Agriculture in Mekele with frequent trips to the SLM-IV woredas in Tigray. As required and upon invitation, s/he will attend meetings in other locations including Addis Ababa or other regions as decided by the Team Leader. In particular, the FMS will be assigned the following tasksJob description
Financial Management of Tigray SLM disposition fund
- Assist SLM project woredas to prepare annual budgets (annual work plans, AWP), to utilize committed funds efficiently and in accordance with the underlying contracts, and to reliably report on the fund utilization using the templates and procedures provided by the project.
- assist Bureau of Agriculture (BoA) / Bureau of Finance and Economic Development and the respective Woreda institutions (mainly Woreda Finance Office) in setting up and keeping adequate documentation of expenditures, bank reconciliation statements and any other supporting documents to account for the KfW funds advanced to the region and the SLM-IV woredas; collect and submit with every quarterly report original bank statements for every month (GC)
- regularly implement on-site inspections of financial documentation of the Woreda Finance Office to ensure that KfW-funds are utilized according to the rules and regulations (including procurement guidelines) and comply with the approved annual budgets; clearly mark all accepted original supporting documents as accepted for KfW financing;
- Set up, keep records and inform the Team Leader without delay (including copies/scans of related documents) of every incident where woreda or regional expenditures were made in violation of any of the relevant procedures;
- during the project visits and other special events provide training to the partner staff and other concerned persons or organizations involved in the utilization and management of funds provided through KfW and make sure that all concerned Finance Officer fully understand and comply with the procedures.
- prepare and submit statements of expenditure (SOE) to the projects main office in Addis Ababa as soon as possible after returning from a woreda inspection; make sure that at the end of every quarter, all regional and woreda financial transactions are completely registered and respective reports are provided to the GFA project office in Addis;
- Intensively exchange information on financial transactions at woreda level with the team mate responsible for the technical support (Soil and Water Conservation expert, SWC) and cross-check the financial data with information on physical achievements so that the quarterly report can be submitted to GFA Addis in the form of a combined report covering both financial and technical aspects in a consistent way;
- avail all financial information and book of accounts of the respective bureaus' project finance to auditors for effective and efficient auditing of the regional and woreda Special Accounts used for SLM-IV; provide support as necessary to the external auditors during their on-site inspections in the woredas.
Financial Management of GFA operational funds
- Set-up and maintain proper accounting records for GFAs operational funds which are exclusively used for the day-to-day operations of the Tigray GFA team;
- Manage the bank account kept at the Commercial Bank of Ethiopia for GFA Tigray and ensure adequate liquidity of operational funds; sign cheques and transfer letters as necessary to pay for all routine tasks; set up a petty cash for small payments within the limits defined in the Project Directives; make sure to obtain a written approval for procurement of assets and payments for sub-contracts;
- On a monthly basis, prepare a Fund Request with an expenditure forecast for all expenses occurring at regional level (office operations, vehicle running costs, travel costs for the team etc.); make respective payments and provide evidence with acceptable original supporting documents every month in line with the regulations;
- Assist the SWC and the driver to claim reimbursement of travel costs through GFA; examine and co-sign the respective travel costs claims;
- follow-up on contracts signed with private enterprises, suppliers and / or consultants at the regional level with regard to their validity, implementation and payments;
- ensure proper control over all project assets at the respective bureaus and for the maintenance of proper systems and procedures; regularly provide or update inventory lists and submit to GFA Addis.
Job Requirements
Qualification
- Candidates for the position of the regional financial management specialist should have at least an MA level degree in accounting/ financial management.
- Proficiency in computerized financial management systems is absolutely required.
- In addition to a minimum professional experience of 8 years, regional financial management specialists should have sufficient experience in projects financed by external donors/ development partners , any international organizations (preferably also German Development Cooperation / KfW) and their policies, procedures and operational guidelines for financial management.
- Good communication and training skills including the knowledge of the respective regional language are also essential.
How to Apply
Interested applicants can apply online in https://www.ethiojobs.net
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