Assistant General Services Supervisor

Significant tasks and responsibilities, accounting for 85 95% of time committed to position:

Leadership

a. Directs and coordinates activities concerned with the provision of Transport and issues related to facilities

b. Coordinate and control Transport and cleaning services team

Management business, operations

a. Ensures that appropriate rules and regulations are observed in the deployment of excellent service;

b. Prepares and submits to supervisor various statistical reports regarding maintenance and transport services; including occurrences of availability of problems, violation of discipline.

Significant tasks and responsibilities, accounting for 85 95% of time committed to position:

Technical

a. Handles maintenance and repair works of HQ office equipments and furnitures

b. Ensures the availability of spare parts and tools required for maintenance.

c. Conducts periodic preventive maintenances of office equipments

d. Keeps the office and office compound area safe and clean.

e. Assesses quotation for maintenance of office equipments

f. Ensures proper maintenances and services of office equipments before payment is affected.

g. Ensures the availability and the Distribution of cleaning materials and equipment to the users

h. Follow up and managed HQ cleaning service providers based on service level agreement

i. Ensure offices clean and ready to work

j. Directs and supervises all activities related to transportation and insurance of vehicles;

k. Supervises the scheduling and dispatching of vehicles according to priorities and needs of various work units of the company;

l. Authorizes requisitions for fuel, oil, lubricants and other necessary supplies required to facilitate and carry out transport operation;

m. Ensures the registration of all information regarding status of each vehicle such as passengers, type of goods to be transported, destination, departure, arrival time, kms at the beginning and at the end of the trip etc. on pre-established log forms;

n. Ensures that safety and traffic regulations are observed at all times by drivers;

o. Plans, directs, and monitors preventive maintenance and repair programs for all company &rental vehicles.

p. Control and manage overtime payment of own and rental car drivers

q. Re- cored keeping to all vehicles, rental cost, fuel cost, maintenance mileage time and history file any information related to vehicle.

r. Checks conditions of vehicles and on daily basis.

s. Facilitates assignment of vehicles to various organs of the company as per request.

t. Compiles and presents fuel consumption report of all vehicles

u. Follows up all company own vehicles service time and arranges for services.

v. Makes regular follow up on vehicles under maintenance.

w. Facilitates annual technical fitness test for the companys vehicles.

x. Timely prepares vehicles accident insurance claim.

y. Monitor security camera control, review recorded footage to investigate incidents and provide evidence when necessary.

z. Utilize GPS technology to track the movement of vehicles within designated areas as well as maintain accurate records of GPS data and produce reports as needed for management.

Administrative

a. Perform other tasks assigned by General Services supervisor

b. Administer cleaning and Maintenance service contracts and evaluate performance according to the service level agreements

Education

10 or 12 grade completed or College Diploma in Management/ logistic Management/ or other related filed

Experience

More than 3 years of relevant work experience

Knowledge, Skill and Ability

Good knowledge of corporate office policies and procedures

Good knowledge of maintenance, transport, housekeeping and other service contract management

Some knowledge of monitoring and evaluation techniques

Ability to follow up the proper provision of services

Ability to systematize and direct activities