Executive Secretary

The position holder will be reporting directly to the CEO the executive assistant provides executive support in a one-on-one working relationship and the executive assistant serves as the primary point of contact for internal and external constituencies on all matters of the CEO.

The position holder must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Purpose of Role

The Executive Assistant will play a crucial role in ensuring the smooth and efficient operation of the CEO's office and will be responsible for managing schedules, coordinating meetings, and handling confidential information with utmost discretion.

Key Responsibilities and Accountabilities

• Perform other administrative duties and special projects as assigned.

Education

• Diploma in Office admin and secretarial science or Bachelor's degree in Business Administration, Communications, or a related field

Experience

• A minimum of 3 years of experience for Diploma and 1 year experience supporting & assisting of the senior Executives.

Skill

• Proven experience as an Executive Assistant or similar role supporting C-level executives

• Excellent communication and interpersonal skills with the ability to build relationships at all levels

• Strong organizational and time-management skills

• High level of proficiency in Microsoft Office and other relevant software

• Ability to handle confidential information with discretion and maintain a professional demeanor at all times

• Proactive and able to anticipate needs and prioritize tasks accordingly

• Strong attention to detail and ability to multitask in a fast-paced environment

• Flexibility to work outside of regular business hours as needed
• Familiarity with [industry/sector] is a plus.