Office Manager

Bios Engineering and Trading Plc is looking for a competent & motivated professionals for the following positions:

Main duties and responsibilities:

• Provides high-level administrative support and assistance to CEO and chief officers.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Maintains proper records of incoming and outgoing correspondence and files in appropriate manner to enable easy and quick tracing;
• Facilitates meeting schedules and attends meetings on behalf of the Chief Executives
• Officer, taking notes and preparing minutes;
• Welcomes visitors and directing them to the appropriate place or refer their cases to the concerned department as required
• Handles customers issue, screens and schedules for appointments and reminds the concerned body about customers appointment, meetings, and other engagements.
• Replies to telephone calls & amp; connect the calls to the appropriate staff; and responding to email, messages, and other correspondences;
• Receives incoming communication/memos and reviews contents, determines importance; and distributes to the concerned staff;
• Follows up & amp; ensures timely dispatch and receipts of all the companys correspondences.
• Ensures the proper filing, up keeping and maintenance of internal and external correspondences, records and other documents of the company
• Handles all clerical works including printing, photocopy service, burring CDS, scanning, translation of documents & amp; distribution of stationeries etc.;
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Manages office budget as per the direction given by the top management.
• Helps and support to other senior executives as required;
• Arranges travel and accommodations for executives when required;
• Performs other related duties as assigned;
• Performs other similar duties as assigned by the supervisor
• Coordinate messenger and courier service
• Retrieve information when requested
• Update and maintain internal staff contact lists
• Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit card
• Monitor and maintain office supplies
• Ensure office equipment is properly maintained and serviced

Req. No.: 1 (One)

• Bachelors degree in Secretary Science and Office Management/Business Management or related field.
• 3 years and above experience out of Which Two years of Executive Secretary and Office Management.