Procurement and Logistics Officer

Overview

REALITY REAL ESTATE is one of the fastest growing real estate companies in Addis Ababa which specializes in building luxury apartments, commercial and Office buildings.

Job Description

Job summary

Procurement and Logistics Officer is responsible to manage the Logistics and transportation activity of the company, rented vehicles. He/she conducts procurement of construction materials, spare parts, components, equipment, machine, and other supplies needed by the Company.

Main duties and responsibilities:

• Collects and maintains current information regarding sources, prices, and specifications of goods and services that may be needed by the organization to ensure practicality, cost-effectiveness and supply availability;
• Maintains supplier list for the supply of goods and services and updates it periodically;
• Executes all purchases in accordance to the corporate policies and procedures;
• Receives approved requisitions and collect proforma invoices and presents to the supervisor for approval;
• Purchases materials, supplies, equipment and services in accordance with purchasing policies and procedures;
• Ensures timely preparation of cheque or CPO in order to avoid unnecessary delays in executing purchasing activity;
• Obtains survey certificate for any damage or loss of goods and lodges clam with insurance Company;
• Submits all purchase items to the storekeeper and through official Goods Receiving Note of the Company;
• Maintains records of all purchase transactions;
• Prepares monthly report on purchasing activities and submits to his/her supervisor;
• Handles administration of import documents;
• Manages all bank and customs documents, ensure correctness and completeness in the process;
• Administers customs clearance process;
• Liaises with transit personnel, banks and customs for timely and efficient cargo clearance;
• Reports regularly status of cargo (incoming and outgoing) to the management;
• Support local sourcing team in the process of moving goods towards company shipping point;
• Handles all operational issues such as permits form any concerned authority and related tasks;
• Arranges transport for inbound and outbound cargo;
• Makes sure that office vehicles are serviced periodically and manufacturers maintenance guideline and insure all repair and maintenance are as per vehicles maintenance guideline;
• Collects daily and weekly transport plan from the users and organize the transport in cost effective way;
• Monitors office, rented vehicles daily movement, and ensure that resources are effectively used for Concern interest only;
• Develops daily fuel issue tracking sheet and ensure fuel drums are replenished before reaching the minimum stock level;
• Produces monthly transport report with all information like; Maintenance cost, fuel consumption, availability, utilization, accident/incident and need satisfaction;
• Follows up in case of accidents necessary procedures (insurance company, traffic police, lawyer, reporting, visiting scene, etc.);
• Makes sure that all agreements like; vehicles maintenance, spare part and office rent are timely renewed;
• Monitors logbooks and vehicles charge out sheet of Drivers on a weekly basis ensuring that they are filled in properly fuel usage, KM analysis;
• Performs other duties as may be assigned by the supervisor.

Required:1

Career Level: Junior to Medium

Employment Type: Permanent

Qualification and Experience:

• BSc/Collage Diploma in Purchasing/Logistics and Supplies Management with a minimum of 2/4 years work experience services in related jobs

Competencies:

• Responsible, trustworthy and reliable
• Keen observation abilities and alertness
• Good organizational and communications skills