Project Admin for various Regions

Job Description:

Maintains accounting controls by following internal policies and procedures, complying with state financial legal requirements and donor/organization guidelines;

Check, prepare & do payments through cash, cheques, bank transfers;

Keep detailed documentation of expenses (invoices, receipts) and financial movements according National Regulation and well as Donor and CUAMM Regulation;

Update the accounting system of the project both in Lotus and in Peachtree;

Ensure the settlement of monthly Government obligation by the 15th of each month;

Prepare monthly bank, cash & JV reconciliations by the 10th of each subsequent month;

Updates the Operation Plan with the actual expenditures by the of each subsequent month;

Verify the scan of all relevant project documents and expenditures justifications and upload them on drive every month before 20th of every month;

Supervise petty cash management and do regular cash counts;

Manage and ensure proper filing of both hardcopy and softcopy financial documents;

Provide to support to non-finance staff regarding the finance procedure;

Receives and reviews all financial documents and distributes for approval as per thresholds;

Follow up on regular updates of invoice and bank balances on the database (like we did for the coordination office);

Keeping files of correspondence letters and financial documents;

Keep update staff folders (employment contract, documents, leave request forms) and files (annual leave, attendance sheet, Etc.);

Control fuel consumption and make sure that log-sheet of vehicles, motorbikes and office generator are correctly field and kept;

Prepare procurement supporting documents and keep track of orders, purchases and deliveries

Revise and file all the supportive document according to National Regulation, Donor and CUAMM requirements;

Assist the project manager in developing the Procurement Plan and its updates;

Assist the country administrator and Finance manager in anything it is needed;

Support the coordination office in Preparing all needed financial documents for audit process;

May be asked to perform duties and tasks not covered in this job description as well as to provide support to other departments when necessary.

Develops and maintains a pleasant and conducive working environment with colleagues and line manager

Minimum Requirement:

Degree in Accounting and Finance or other related field

A minimum of 3 years relevant experience with humanitarian aid organization (INGO)

Good accounting skills, experience in Peachtree accounting system is an asset

Excellent computer skills: Ms Windows, Ms Word and Excel

Excellent communication skill in English Spoken and written

Italian language communication is an asset