Travel and Event Management Specialist

Purpose:

• Under the supervision of Office Administrative Manager execute hotel and air ticket bookings, process payments, assist in letter preparations, organizes events, communicate with suppliers. The position will involve working and assisting other functions.

Main Areas of Responsibility:

• Handle all incoming travel requests (air tickets, hotel booking, transportation etc.,) and the processes that follow after
• Manages a positive relationship with vendors (agencies, hotels, airlines, car rentals, etc.,).
• Managing and processing all travel-related documentation.
• Execute payments for various vendors.
• Assist in writing supporting letters to government and private offices.
• Assist in visa application.
• Assist various functions with administrative tasks.
• Analyzing and preparing reports on travel activities (number of travels, spends, etc.)
• Organize facilities and manage all events details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc.
• Conduct market research, gather information and negotiate contracts for various events.
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
• Conduct pre- and post event evaluations and report on outcomes.

Others:

• Manage various tasks and projects as they arise and upon managers request.

Educational Background:

• College Diploma and above in administrative, secretarial science and related fields.

Work Experience:

• 2 years and above experience in administrative tasks and related fields

Required Skills:

• Customer service
• Excellent communication and writing skill.
• Fluent in English
• Microsoft Outlook and Excel
• Flexibility and ability
• Planning and organizing skills.
• Ability to work with minimal supervision.
• Ability to work in a multicultural environment.