Admin & Finance head

Job Description:

Sodo Buee Child and Family Development Charitabilre Organization is a nonprofit, child and Family focused development organization, and legally registered Ethiopian resident charity organization working in partnership with ChildFund Ethiopia and dedicated to bring long lasting and sustained changes in the lives of disadvantaged children and youths through enhanced role of parents, youth and Children in three core programmatic areas and grant projects. As result, currently, SBCFDCO has implemed subsidy /sponsorship and sustinabile Food security project for rural households in four project operational areas-Sodo, South sodo, East Meskan woredas, and Mareko special woreda, in Centeral Ethiopia Region for five years.

Currently SBCFDCO is looking for qualified and experienced admin & Finace head- to manage effectively and efficiently both sponsorship and food security grant project-:

JOB SUMMARY:

TheFinance and Administration Head is responsible for managing all financial activities contributing to the achievement of SBCFDCO overall objectives. She/he assists in developing cost and budgetary control systems throughout the Organization. She/he is also responsible for maintaining accurate and complete record in accordance with International Public Sector Accounting Standards (IPSAS), align with Government, donor and ACSO requirments.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Job Responsibility #1: Financial Planning and Management:

• Plans, organizes, directs, co-ordinates and controls the day-to-day functions of the Unit;
• Ensure that the deposits of collections and disbursement of funds are made timely and in accordance with recognized practices as stated in the financial/accounting policy and procedure manual:
• Prepare and review annual budget and analyze variance in the budget along with narrative description of budgetary implementation;
• Analyse financial statement and advises the DED on its implication together with possible course of action;
• Consolidate financial statements and timely provide accounting information to external auditors;
• Ensure that financial reports are sent to donors timely and accurately;
• Participates in budget preparation and consolidates accounts for the secretariat according to the project plan in collaboration with other departments of the Organization;
• Manages the day to day recording, coding, and analyzing of financial transactions of MJE;
• Verifies vouchers, banking transactions, correspondences and other financial documents;
• Manages donors funds as per terms and conditions of grant;
• Ensures compliance to donors requirement pertaining to budget utilization, cash management, recording and reporting, and maintenance of proper documentation;
• Assists in improving the finance system and working standards of the Organization;
• Checks and ascertains the accuracy and validity of invoices/documents submitted for payment; records invoices and arranges payments;
• Ascertains that payment are made according to agreement and from the appropriate fund within the grant period;
• Checks the replenishment of the petty cash fund and arranges disbursements;
• Ensures that required documentation and authorization is present to effect payment;
• Ensures the timely settlement of MJE obligations (taxes, provident fund etc);
• Monitors operating/ administrative expenses;
• Supervises the preparation of monthly bank reconciliation statements;
• Arranges and follows-up change of cheque signatories;

Job Responsibility #2: Financial Control and Reporting

• Designs and uses sound internal financial control system to safe guard assets, records and documents of the Organization;
• Adheres to the finance policy in implementing and maintaining accounting systems, procedures and methods for recording, valuing, depreciating and controlling the Organizations fixed assets & store;
• Prepares periodic financial reports to donors, government and other entities in respect to both contractual and legal requirements;
• Follows up the submission of timely financial reports and grants monitoring activities;
• Cooperates with the external auditors during their audit work;
• Supports and work with concerned units to increase income generated from internal and external sources;
• Ensures the communication of finance policies and procedures within the Organization, and with other stakeholders;
• Ensure regular back up is taken and saved in protected place from fire and tefts
• Follows up the closing of the accounts monthly and facilitates year-end financial closing activities;

Job Responsibility #3: Staff Management

• Participates in the recruitment, selection & promotion of employees to be assigned in Finance unit in accordance with the support required from HR
• Advise and assist management in matters related to administrative, and financial services;
• Supervises, leads, guides, supports and manager performance of staff under his/her supervision.
• Fills out performance appraisal of subordinates;

Job Responsibility #4: Other

• Performs other duties as assigned by the manager/ executive director.

Reports to: SBCFDCO manager/ Executive Director

Required Number: One (1)

Term of employment: - Contract, and annually renewed based on performance, and fund availability

MINIMUM REQUIREMENT:

Qualification and Experience: -

• MBA Degree in Finance and/or Accounting plus six years or above work experience; NGO work experience is preferred. .

Technical Knowledge/Skills and Competencies Required: -

• Knowledge of managing multi-donor fund;
• Good communication and presentation skills;
• Accuracy and analytical ability;
• Well organized and ability to act in a professional and ethical manner;
• Good skills in computer and accounting software applications.
• Loyality and commitment to abide by organization polices and procedures