Facility Specialist

Purpose statement: To manage the provision of facility services including security, cleaning, gardening, utilities, and general maintenance to contribute to the smooth and efficient running of facilities.

Duties & Responsibilities:

• Supervises and ensure that adequate provision of water, power, and communication services are provided in company work units.

• Manages the maintenance of company office and factory buildings, and other infrastructure.

• Coordinate the setup and maintenance of dining rooms/cafeteria for staffs, conference room and the assembling/disassembling of office furniture/equipment. 

• Managing and leading change to ensure minimum disruption to core activities; due to failure of facility services. 

• Liaise with public utilities (power, water) and telecom service to ensure continuous service provision. 

• Coordinates and ensures proper recording, use and timely maintenance of the facilities, building and equipment as per the policies and procedures thereon. 

• Plans and prepares budgetary requirements of equipment, materials, maintenance of property and general service. 

• Ensure utility services are there as appropriate and also ensures that monthly payments are done on time. 

• Ensure all the required materials for cleaning & gardening are available on time.

•  Prepare requirement of security service, defining security zones, participate in the bid process to select service provider and manage service provider performance 

• Conduct regular meeting with the service provided, site supervisor to identify challenges and resolve issues 

• Ensure timely reporting of security incidents, thefts, alerts to the management

• Ensure Alemegna and Repi compounds, employees, company properties and facilities are safe at any time

• Prepare requirement of compound gardening and cleaning service, participate in the bid process to select service provider and manage service provider performance 

• Ensure proper zoning is made to identify greenery areas and continuously develop the compound to create conducive working environment 

• Follow up up keep of compound greenery 

• Ensure compound, office, toilets, roads and canteen are clean at all time 

• Plan HR related facilities expansion, new facilities requirement, major repair and maintenance 

• Monitor project progress follow up, ensure it is being done per the design and facilitate final acceptance  

• Process payment as per the agreement and ensure quality of the project within the retention period to avoid cost that comes due to construction problem

• Work with project team or external service providers for the design work

• Ensure all the essential central services such as security, maintenance, cleaning, utilities, gardening, guest house are planned and managed at the expected standard 

• Manages the security service to ensure security and safety of Company property and personnel. 

• Supervises and ensure cleanliness of company offices including its premises.

• Manages gardening services facilities. 

• Ensure house rent agreement is renewed & payment effected on time 

• Ensure office facilities are fulfilled.

Qualifications:

• MA/MSC/BA/BSC Degree in any field of study with a minimum 3/5 years of experience respectively is in general services, transport operation, vehicle maintenance, facility management and/or other related activities out of which two years in Manager or equivalent capacity.

Competencies:

• Knowledge on MS offices 

• Customer Handling 

• Problem solving and analytical skills 

• Process oriented

• Excellent time-manager who can balance multiple priorities 

• Good communicator and comfortable to work in a team environment

• Vigilance and security intelligence 

• Vendor management 

• Reporting 

• Planning and time management 

• Negotiation skill 

• Strong follow up skill 

• Analytical thinking