Project Manager

Positive action for Development (PAD) is an indigenous, non-governmental, humanitarian and development organization and legally registered at Federal level by Federal Democratic Republic of Ethiopia Charities and Societies agency on June 6/2011 with a registration number 2330. PAD would like to hire qualified professional for PACT funded project entitled USAID Sustainable Peace Activity for the following position.

JOB PURPOSE

The Project Manager oversees program planning, implementation and reporting, and supervises and supports program team and work process to ensure that they run effectively and in accordance with PADs program priorities and strategies. The Project Manager works closely with the Programs head and Program support and operations head on financial and administrative matters necessary for the execution of program activities and operations of PAD.

JOB DESCRIPTION

PAD is looking for a Project Manager, who will be responsible for spearheading its fund raising, project management and reporting responsibilities, with a demonstrated in-depth knowledge of project management, experience in peacebuilding activities, analytical and organizational skills, coaching and empowering junior staff.

KEY DUTIES & RESPONSIBILITIES

Program management:

• Preparing technically sound, coherent and well-crafted concept papers and project proposals.
• Contributing to organizational strategic planning documents and processes
• Ensuring the development of high-quality work plans.
• Developing and managing monitoring and evaluation frameworks for the program work
• Managing and implementing work processes according to defined plans, and ensuring agreed outputs are delivered in a timely manner.
• Crafting working methods that seek to improve the overall effectiveness of PADs program work and organizational efficiency.
• Ensuring the integration of national and international human rights principles in PADs programs and keeping it abreast of new and emerging developments.
• Providing a detailed plan and report on program activities in order to ensure that such activities are in line with the available budgetary resources and annual plan.
• Ensuring that the program activities and their respective outputs are of high quality, effective and delivered in a timely manner.
• Supervising and evaluating the work of program team and interns introducing timely corrections in the event that such program activities and their outputs do not meet the rigorous time and quality standards of PAD.
• Ensuring that the required narrative and financial reports are prepared and presented to donor organizations in a timely manner.
• Preparing and contributing to PAD publications, briefing papers and training materials, etc.

Fundraising and networking:

• Assisting the programs head/Executive Director in identifying and fostering productive relationships with prospective donors and partners.
• Identifying and maintaining strategic partnerships in the sector.
• Providing necessary information and documentation for fundraising purposes.
• Identifying and maintaining strategic partnerships in the sector and ensuring that PAD has a strong relationship with key stakeholders as well as its national and international partners.
• Representing the organization in national and international fora as may be delegated by the Executive Director.

Administrative tasks:

• Creates the necessary file management and personnel evaluation systems that will ensure the efficiency of program activities.
• Assists the HR in staff recruitment process and general oversight.
• Work with the Head of Finance and Admin Manager on planning and utilization of funds.
• When deemed necessary, to perform other administrative assignments that are needed to ensure the effective implementation of PADs program management activities.

Risk Management:

• Contribute to the identification and analysis of potential risks to program success.
• Develop and implement risk mitigation strategies in collaboration with the program team.

Finance & Compliance Management

• Ensure compliance with donor and PAD regulations.
• Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.

Qualification; Minimum BA/MA degree in Conflict Studies, Law, Human Rights, Development Studies, Political Science, International relations, Economics, Project management, Social Development and other related fields.

• Professional qualification as M&E tool is considered a plus

Experience:Minimum 5 years of project management, proposal preparation, M&E, or related experience; in which at least two years of experience working on human rights, peacebuilding, humanitarian and related awards projects/program desired.

• Prior experience working on program support for non-for-profit making organizations.

Skills and ethical considerations

• Proven work experience as a program manager, program coordinator, or similar role
• Solid knowledge of project and program different donor procedures
• Advanced MS Excel skills
• Knowledge of administrative as well as financial regulations
• Excellent planning, analytical and numerical skills
• Sharp time management skills
• Strong attention to details
• Strong ethics, with an ability to manage confidential data

Other requirements:

• Strong attention to detail and accuracy in work outputs, including written communication.
• Fluency in written and spoken English and local Ethiopian languages.
• Ability to independently track and manage multiple tasks and complete them quickly.

No required:One

Duty Station:Addis Ababa

Female applicants are encouraged to apply