Senior Procurement Officer (Local Procurement)

Senior Procurement Officer (Local Procurement)

The Armauer Hansen Research Institute (AHRI) was founded in 1970 through the initiative of the Norwegian and Swedish Save the Children organizations seconded by the Ministry of Health of Ethiopia. The Institute got its name from the Norwegian physician, Gerhard Henrik Armauer Hansen, who first described the leprosy bacillus (Mycobacterium leprae). AHRI is a biomedical research institute that works in developing tools for prevention, control and treatment of mycobacterium and other diseases of public healthy importance through applied and basic biomedical research and training.

Armauer Hansen Research Institute planned to recruit energetic and skillful person for the position of Senior Procurement Specialist.

Key Duties and responsibilities

Research potential vendors, compare and evaluate offers from suppliers

Collate purchase orders and purchase requisitions in order to order materials, goods and supplies

Support the preparation and implementation of planning of procurement.

Ensures purchase requests (PRs) are adequately informative and complete on receipt, advises requesting unit on specifications, prices, availability and other procurement matters as required.

Track orders, ensure timely delivery and review quality of purchased products

Proactively provides feedbacks for requesting unit/person on urgent PRs as required.

Carries out procurements as per the approved budget and purchase requests and procedures.

Prepares invitation of bids (ITBs), develops bid documents for both open and restricted tendering procedures based on user units specifications, and submit to the procurement coordinator and then to the Procurement Endorsing Committee for ultimate approval.

Performs bid analysis, prepares purchase orders, and submits for approval and fellows up the receiving process while inspecting the compliance of purchased items against the predefined specifications and/or samples before receiving.

Works closely with Finance Unit to process payment of all invoices received from vendors; ensures the completeness of each bid document and ensures that all supporting documents are attached with the payment request before passing in to the Finance Unit.

Regularly updates the procurement database and reports the status of all ongoing procurements on weekly basis as required.

Assumes the role of Secretary for the Bid Opening Ad-Hoc Committee of being responsible for initiating meeting during the bid opening events and keep records (Minutes) for all meetings.

Prepare/update the supplier list and ensure it is fit for purpose across procurement categories.

Conduct regular market research to maximize value for money of procurement.

Drafts procurement contracts in accordance with the Procurement Endorsing Committees and/or legal offices recommendation and approval for ultimate award to a selected/recommended bidder.

Assists and/or advises user Units for better understanding and planning of procurement needs,

development of specification and how to match this with the Government Procurement Policy.

Assists in designing, implementation and management of effective procurement data management system which is capable to capture or record key regular procurement activities and generating reports as required.

Performs other related tasks assigned by Project PI and/or Procurement Coordinator.

Job Requirement

Ahri has embarked on Electronic Government Procurement (eGP), Enterprise Resource Planning (ERP, and Integerated Financial Management Information System (IFMIS), so, the applicant has to be accustomed with the systems.

MA/MBA Degree in Procurement & Supply Chain Management/Management/Accounting and 6 years of direct experience

OR

BA Degree in Procurement & Supply Chain Management/Management/Accounting and 8 years of direct experience

Mix of government and NGO experience is preferred.

Experience in foreign procurement and custom process is required.

Other Competencies

Strategic oriented

Commitment to AHRI Core Values

High level of integrity and ethical behavior

Ability to work under pressure

Good communication and interpersonal skills

Considerable knowledge of methods of analyzing supplies and materials.

Ability to supervise the work of others in the performance of routine purchasing office duties

Ability to establish and maintain effective working relationships within the Organization and vendors.

Considerable knowledge of purchasing methods and procedures and of the techniques of specification writing

Knowledge of government and donor procurement regulations.

Solid Computer skill (proficient in world, excel, and power point)