HR Generalist

Infinity Advanced Technology Solutions P.L.C. (IATS) is a leading medical equipment distributor and technical service provider in Ethiopia. Currently the company needs to hire a qualified personnel for the following vacancy:

Position: Human Resource (HR) Generalist

Job Summary:

The Human Resources (HR) Generalist is a certified professional who handles the daily administrative and HR duties. The HR generalist assists HR manager with recruitment, record maintenance and provide clerical support to all employees.

Responsibilities:

• Participate in HR department planning, prepare individual work plan,
• Assist departments with the recruitment process by posting vacancies, collect applications, identifying candidates
• Schedule interviews.
• Participate/ Conduct initial interviews,
• Undertake necessary background checks (performing reference checks);
• Perform orientations of new employees
• Keep records of new staff.
• Follow up of probation period, prepare probation period completion letters to employees
• Complete termination paperwork and exit interviews.
• Ensure the tracking system of the recruitment process and compile monthly report on recruitment are maintained.
• Monitor and coordinate staff contract management
• Hear and address employee grievances
• Advise the HRM on the appropriate actions, discipline and recommend conflict resolution ways
• Ensure IATS is in compliance with all labor laws, and minimization of legal exposure.
• On need basis liaise with legal counsel on HR issues that requires legal interpretations
• Manage/ administer employee benefits, including over time, bonuses, leaves, and absences,
• Facilitate all internal HR related inquiries or requests.
• Facilitate pension of employees
• Assist/ facilitate/ follow up health and safety procedures in the company,
• Arrange training of employees on appropriate health and safety procedures,
• Participate in the development of health and safety policy of the company,
• Keep up-to-date with the latest HR trends and best practice.
• Produce and submit reports on general HR activity.
• Maintain hard, digital and electronic records of employees.
• Ensure, File and update of all head office staff personnel and statutory documents and ensure that all staff information are properly kept, updated and confidentially maintained
• Ensure that all exiting staff clearance forms are submitted before final dues are processed;
• Maintain calendars of HR management team.
• Assist with performance management procedures.
• Communicate with public services,
• Support and oversee fleet management
• Support and oversee general service provision

• Maintains office services by organizing office operations and procedures; coordinating correspondence; assigning and monitoring clerical functions.
• Maintain office efficiency and effectiveness by ensuring office systems and equipment are operational, necessary supplies are on hand and by facilitating quick resolution of problems.
• Ensure cleanliness and serviceability of facilities, such as office rooms, rest rooms, canteen, generator and office equipment.

Required Qualification and experience:

• Bachelors degree in Human Resources; Accounting and Finance; Business or related (essential).
• Minimum 2 years of experience in relevant field in HR

Required Competencies:

Knowledge:

• Exposure to Labor Law and employment equity regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.

Skills required:

• Excellent organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Excellent written and verbal communication skills.
• Highly computer literate with capability in email, MS Office and related business and communication tools.
• Good listening skill

Personalities:

• Ability to act with integrity, professionalism, and confidentiality
• Meticulous attention to detail.
• Ability to accurately follow instructions.
• Works well under pressure and meets tight deadlines.
• Dependable (Loyal, trustworthy)