Fleet Specialist

Duties and Responsibilities:

• Plan vehicle need of the company and request purchase and transfer old vehicles for bid.
• Establishing and Maintaining vehicle management and relevant fleet manuals
• Maintain agreement with maintenance service providers, schedule and facilitate vehicles regular and incidental maintenance to ensure availability of enough vehicles and healthiness of then vehicles.
• Ensure monthly, weekly and Daily Drivers as well as vehicles schedule is prepared for the pool cars and employee services and execute per the plan.
• Deliver Allocated vehicles to management staffs who has vehicle package in their employment letter or as per the approval and regularly inspect, act if they vehicles arent properly kept.
• Maintain vehicle inventory up to date and current.
• Plan fuel coupon requirement and secure approval to ensure on time delivery and monitor fuel usage through different control mechanism including GPS, Driver's efficiency, regular maintenance.
• Keep the maintenance cost optimal by looking for service providers option, working closely with the insurance, minimizing incidental maintenance through regular inspection.
• Ensure timely submission of activity plan and their timely performance reports to Manager Admin Services
• Ensures all Drivers adheres to the company fleet Management Procedure and vehicle reports submitted on time with required quality.
• Establish and maintain Fleet Management manual, review vehicle logs sheet, periodical servicing vehicle investigate, monthly fuel consumption report etc
• Oversee the outsourced staff transportation service, ensure that they are on schedule and in case of any breakdown, alternative arrangements are made for smooth movement of staff.
• Ensure that all statutory elements of Environment, Health and Safety (EHS) are implied.
• Prepare fleet reports on time and with the required details.
• Propose new ideas and participate in the development of fleet procedure manuals.
• Initiate cost saving initiative and share proposal to the Manager Admin Services review
• Lead and supervise his/her direct reports.

• Ensures that a smooth relation is created with the concerned offices such as insurances,
• Supervise the day-to-day performance of subordinate and conduct annual performance appraisal of his/her direct reports.
• Monitor and supervise the work of the third-party agencies.
• Receives employees complaints and resolve them to perform other duties as per the office.

Qualifications:

• BSC degree in Mechanical Engineering/ Automotive stream or any related field of study with 2 years experience within a multinational/local corporation in a similar position
• Or Diploma/Level IV in Automotive stream or any related filed of study with 4 years experience within a multinational/local corporation in similar position

Competencies:

• Good interpersonal skills, adaptability, flexibility and ability to prioritize tasks
• Good command of written and spoken
• Good planning and organizational skills
• Ability to work on Microsoft word and excel
• Fluency in Amharic and English
• Ability to work and communicate professionally, with internal and external customers
• Understand and follow oral and written instructions and ability to prioritize and manage multi-functional tasks
• Ability to work effectively under pressure, and against strict time constraints