Senior HR Admin & Advisor (Vacancy Code- HR 003/2024)

Ethiopian Construction Design and Supervision Works Corporation (ECDSWCo.) is transforming and diversifying from the current consultancy business operations. Taking advantage of the existing ECDSWCo.s strength and maximizing on the newly emerging external opportunities that are being prevalent with the shifts in Ethiopian Economic Policy the Corporation is aiming to play a significant role in the success of the Ethiopian Construction Industry -by creating a vibrant business institution that will not only fill the gap that is in the current construction industry but also replace the need for having international construction companies that are dominating the government mega-scale projects.

To this, the Corporation is emerging as an Engineering and Investment Group. The proposed name of the Group isEthiopian Engineering and Investment Group (EEIG). The Group will comprise three main operational business units i.e., Consultancy, Construction and Investment.

EEIG-Constructionbusiness unit key activities are high-end complex construction projects, predominately high-rise commercial and residential buildings, real-estate; infrastructure (roads, railways and airports) & water and energy sector construction. EEIG-Construction alone would grow into a conglomerate of several business units including Piling, underground and foundation Works, Fit-Out, Energy (Solar Solutions), Electro-Mechanical Solution, Facility Management, Landscape and Construction Materials Production.

EEIG Construction is launched with the vision of being the best construction company in Ethiopia with a strategy of Timeously executing high-end complex projects, by utilizing proactive management skills as a Design and Build Contractor to achieve an optimum return and aspiring to be a competitive and preferred choice that can replace the current dependence on international contractors and deliver excellence. EEIG Construction will uphold Courage, Integrity, Reliability, Value for its People and Innovation as its core values.

EEIG is going to build a 30 Floors Highrise Headquarter Building in the city centre of Addis Ababa that will be designed and built by its in-house consultancy and construction business units.

Position Overview/Scope of role:

The HR Admin and Advisor is responsible for supporting all employee lifecycle events and Advisory roles like Employee Lifecycle Processes, Legal Documentation, Benefits administration, Employee Data Management, HR Policy advice and general HR query support.

The role holder must have experience with HR procedures, up-to-date knowledge of policies such as workplace safety, employee human rights. And can juggle various administrative tasks in a timely manner. Ensure great end to end HR experience.

Top Roles and Responsibilities:

• Organize and maintain employee records on a regular basis including the creation and maintaining of all employee documents, like employment contracts, and maintenance of soft copy files in the document management system.
• Employee Onboarding ensuring that all documentation for new hires has been satisfactorily completed and captured.
• Employee Correspondence Prints and distributes letters and other correspondence developed
• Update internal databases (e.g. record sick or annual leave)
• Acting as the first point of contact to answer employees queries about HR-related issues, offering counselling services to employees and resolving cases (e.g. grievances)
• Assists management with performance concerns, disciplinary action and conflict management issues.
• Assist in the implementation of annual reward cycle and bonus plans to produce a high-performance culture
• Liaise with Compensation and Benefits Manager on managing external vendors, like insurance providers, and ensure legal compliance and timely renewal.
• Coordinate with payroll department by providing relevant employee information (e.g. Per diem allowance, leaves of absence, sick days and work schedules/attendance sheet)
• Exits: Local or face to face support to Line managers or employees for Exit processes (e.g. Clearance process, collection of equipment etc.), conduct exit interviews, summarizes findings, and discusses trends and concerns with senior management.
• Arrange travel accommodations and process expense forms where required for HR team
• Liaison with government and other external entities on pension, income tax and other related matters as deemed necessary.
• Create regular reports and presentations on HR metrics (e.g. Headcount, turnover rates, annual leave reports, and retention rates etc)
• Participate in HR projects (e.g. help organize a career fair event)
• Suggest new HR technology solutions to improve day-to-day operations
• Collaborate ad work with all HR team members
• Work on any other activity as assigned by the HR Director.

Qualifications and Experience Required

• Education- Degree in Human Resources, Management, Economics or related field of study
• Work Experience 5 Years of experience in which 1 year on a senior position in a similar discipline.
• Candidates should have international experience Or have worked for international companies Or has International NGO experience here in Ethiopia.
• Construction company experience is an added advantage.