Secretary Casher

About Lutheran World Federation (LWF)

We are a global communion of churches in the Lutheran tradition, living and working together for a just, peaceful, and reconciled world. LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

Lutheran World Federation (LWF) in Ethiopia

LWF World Service Ethiopia is a registered foreign charity which has been operating in Ethiopia since 1973 implementing various development and humanitarian projects in different parts of Ethiopia.

LWF World Service Ethiopia works closely with the Ethiopian Evangelical Church Mekane Yesus (EECMY), the Ethiopian Government, UN organizations and other funding partners. Its thematic areas include the promotion of food security and sustainable livelihood, sustainable natural resources management, emergency preparedness, response and rehabilitation, and capacity building.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

LWF Safeguarding Commitment

LWF-WS has zero tolerance for all forms of abuse of power, sexual exploitation, fraud and corruption, physical and psychological abuse, and criminal offences. Exploitation or abuse of children by LWF-WS personnel will result in criminal, civil, and disciplinary actions, including termination of employment. LWF-WS works to reduce the risks of child abuse and exploitation associated with delivering LWF-WS, or LWF-WS-funded activities, including training.

Duties and Responsibilities of the Position Holder:

• Receive all incoming telephone calls, and direct them to the appropriate person;
• Welcome and direct all guest(s) to the person concerned with their affairs, having previously informed that person for the arrival of the guest(s);
• Handle all messages - incoming and outgoing;
• Maintain a registration book for all incoming correspondences and publications, sign for them, file - code them, and distribute them to the persons/offices concerned;
• Maintain a registration book for all outgoing correspondence and ensure its timely dispatch;
• Handle all filling of all projects documents in good order and safely;
• Type correspondences, reports, transmit and receive tele-fax, send and receive e-mail documents;
• Make photocopies as required, and keep a record of all copies made together with the initials of the receiver of copied;
• See to the general cleanliness and orderliness of the project office and compound;
• Maintain petty cash book according to LWF procedures.
• Prepare for approval checks payment, orders and related documents.
• Effect payments after ensuring that all requests are approved by the authorized persons and are supported by valid documents such as purchase requisitions, purchase order, request for quotations and goods receiving notes etc.
• Handover documents for processing to the Accountant after payment is effected.
• Reconcile cash balance every day.
• Ensure that all personal advance & working/travel advances are settled within the month.
• Ensure that income tax, house and/or office rents are paid to the concerned bodies without delay.
• Travel to bank to handle financial operations such as fund transfer as required.
• Make sure that cash, checks LWF numbered vouchers, fuel cash coupons and other valuable items of LWF are kept properly and safe.
• Follow procedure as outlined in LWF World Service Ethiopia Staff Rules, Collective Agreement and other Operation Manuals.
• Perform other duties in line with her responsibilities as may be assigned to her by the Project Coordinator.

Degree or Diploma in Accounting, Secretarial Science & Office Management and any related field of study from a recognized university.

Minimum of two years for Degree and four years relevant work experience for Diploma