Procurement Head

Purpose statement:With the Close collaboration and consultation with procurement Manger, will address all Procurement activities on the specific category assigned (RM /PM /NPI) including, Foreign & Local sourcing, evaluating, appointing, offer negotiation, market surveying, contract managing, follow up demand forecasting, ordering, reordering, setting up ordering points, updating stock levels against demand, vendor management, engagement, development and budgetary control.

Duties & Responsibilities:

• Schedule, Control & Monitor Import Category purchases ensuring lowest TCO while managing desired quality, inbound freight optimization and timing, ensuring minimum inventory levels and cash flow management with due regard to economic pressures & FX availability.
• In conjunction and coordination with the concerned parties in the supply chain department, assure getting the right kind of PIs from foreign suppliers and submit to banks for possible forex allocation;
• Schedule, Control & Monitor domestically sourced category purchases ensuring lowest TCO while managing desired quality, inbound freight optimization while selecting, developing and promoting local suppliers, developing enduring relationships ensuring JIT management controls.
• Achieves financial objectives by participating in preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Completes Procurement operational requirements by scheduling and assigning employees; following up on work results.
• Formulate budget.
• Participate and contribute, to product development activities including TCO of formulation, packaging and efficacy to the new product development committee.
• Supports the product development & technology initiatives for the category.
• Ensure all activities related to the function comply with relevant Acts, legal demands and ethical standards.
• Participate in the companys management team meetings, strategy, Health & Safety program, insurance/benefits committees and others as required.
• Meet targets articulated in supply chain plans, product development briefs in terms of product quality, timeliness and cost.
• Resolve quires which can come from 3rd party stack holders.
• Other duties and activities as reasonably directed by the SCM or other senior executives of the company.
• Be responsible and accountable for sourcing and supplying specific Category.
• Closely interact and support Technical & Sales and Marketing management teams.
• Represent the company as the Procurement Office Representative of Repi Wilmar on Category Suppliers/Vendors.
• Manage Planning, sourcing and appointing of all inputs to the company which Repi acquires for its manufacturing and other needs;
• Make sure that PO is issued or contractual service agreement is made with selected suppliers;
• Assure on time settlement of Documents with Finance;
• Give priority on delivery, finalize the delivery within the given time frame;
• Track weekly the stock/inventory status of the Category items based on inventory policy and trigger reorder decisions.
• In congestion with Logistic division, plan delivery of products on JIT.
• Over look in close team work approach with Quality Control incoming materials by such methods as physical counts, random weight checks, request advising or rejection of any spoiled commodity, reconditioning of underweight bags, etc.
• Implement systemic contract management control points by Compiling and submit correct and reconciled delivery documents, invoices for payment process.
• Liaise with inventory team and others on matters pertaining to stocks and logistics.
• Manage Procurement cost.
• Maintain minimum procurement operation.
• Assure maximum inventor turnover.
• Devise innovative and accepted ways to ensure minimum time that floated bids stay in the procurement cycle.
• Set a standard and follow-up efficiency towards minimum response time to demand request.
• Assure minimum errors during vendor selection and sourcing.
• Maintain minimum possible price vis-a -vis quality of items or service.
• Report on and, in consultation with others, to take appropriate action for the procurement of items and services.
• Advice Procurement Manager to take appropriate disciplinary measure on subordinates like Purchasing officers.
• Rate vendors periodically and give feedback on short coming according to vendor management SOP.
• Maintain a good relationship with banks by assisting with their requirement at the time of approval with proper due diligence.
• Act as Primary communication point from the company to the suppliers.
• Properly follow a systemic document management procedure by filing closed purchases orders based on requester PR and delivery source docs and transferred to finance for archiving.
• Maintain records to the various procurement related records of the items and services sourced and procured.
• Keep clean document of submitted PIs and Capture all the necessary data on soft and hard copy about the particular request;
• Collect forex related bank advices and other financial documents to finance;
• Strictly understand and follow LC terms and inform if change/Action is needed including on matters like LC or date of shipment extensions;
• Prepare the necessary follow-up and bank process documentation related to forex allocation, extensions and amendments to be endorsed by the concerned whenever the need arises;
• Be a custodian of import files;
• Track import delivery status and notify as deem as necessary developments, changes and faults on time;
• Report weekly delivered imported items to SC manager with enough detail;
• Prepare payment requests for import related activities and keep records;
• Updating GITs on import purchases;
• Keep landing cost updated after delivery of the goods;
• Maintain up-to-dated and reconciled records of procured Materials;
• Sign documents of tender records and procurement process documents;
• Report discrepancies and propose corrective actions to SC Manager;
• Follow strictly companies Procurement policy;
• Assure at all times integrity by following companies Ethics Policy;

Qualifications:

• A Minimum of BA Degree in Logistics and Supply Chain Management, Purchasing and Supply Chain Management, Transport Management, Business Management, Accounting or any other related field of study with a minimum of five (5) years relevant experience as out of which one (1) year as Senior Procurement Officer/Procurement/Category Specialist or equivalent capacity preferably in FMCG industry.

Competencies:

• Problem solving Skill
• Procurement management
• Job Knowledge
• Planning Skills
• Controlling Capability
• Cost Optimization
• Decision Making Skills
• Vendor Management
• Communication
• Documentation
• Reporting Skills