Subgrants Officer

About Internews:

At Internews we believe everyone deserves trustworthy news and information to make informed decisions about their lives and hold power to account. We train journalists and digital rights activists, tackle disinformation and offer business expertise to help media outlets become financially sustainable. Internews is an international nonprofit with 30 offices around the world, including headquarters in California, Washington DC, London and Paris, and regional hubs in Bangkok, Kyiv, and Nairobi. Internews is registered as a 501(c)3 nonprofit in California as EIN 94-3027961.

Internews Voice Up! Information for Peace (VIP) project is a two-year European Commission (EC) funded project that promotes peace education and culture among the Ethiopian society by working with universities and the media, and by leveraging the power of community radio, and culture, music, and sports. VIP project will mainly be implemented in Amhara, Tigray, Benishangul and Afar regions.

Position Overview:

The Sub-grant Officer will manage day to day administration of sub-grants and service contracts, including tracking budgets, payments, compliance, and modifications, build capacity of subgrantees in various areas including financial management and reporting, ensuring all procedures are followed and consult with Internews Head Quarters for information or financial issues regarding partners.

Description of main duties and responsibilities:

• Work closely with the Project Director in drawing up workplans of sub-grantees of VIP project in Ethiopia.
• Manage a portfolio of sub-grants by VIP project, including developing budgets, tracking expenditures, and submitting reports.
• Conduct subgrant budget analysis and review budgets for accuracy, completeness, and adherence to internal financial requirements.
• Conduct needs assessments and organizational capacity assessments of subrecipients, whenever needed.
• Provide monitoring and oversight on subgrants, including financial tracking and progress toward deliverables.
• Maintain subrecipients activity tracking schedules for project development, field reports, site visits, and follow-up communications with funders.
• Ensures the procurement policy is strictly adhered to and supports the procurement of supplies for the office.
• Work closely with the regional finance team to support the projects financial systems, including accounts payable, accounts receivable, and general ledger.
• Elaborate monthly financial statements incl. bank and petty cash reconciliation for submission to regional office and Internews Europe.
• Ensure timely payment of suppliers and service providers subject to appropriate documentation.
• Ensure compliance with relevant procurement instructions and ensure documentation of relevant procurement processes.
• Ensure compliance with Internews and European Commission rules and regulations.

Job Type: Full- Time

Location: Addis Ababa, Ethiopia

Qualifications:

• At least 2 to 3 years of grants coordination/monitoring experience, strong EU grant management experience preferred.
• University degree in Project Management, Business administration, or related field
• Excellent report writing, oral and presentation skills.
• Proficient in project narrative reporting, analytic and financial management skills.
• Understanding of and experience with the administration of European Union funded grants, cooperative agreements, contracts, and procurement.
• Excellent Information technology skills (including Microsoft Excel, Microsoft Word, and project management systems).
• Ability to multi-task and proven organizational skills, with strong attention to detail.
• Proven ability to operate effectively in a multicultural environment.
• Experience with administrative systems of international NGOs required.
• Skilled in cooperative resolution of problems.
• Practical experience in establishing and operating participatory training programs.
• Must be self-reliant, resourceful, good problem-solver, good humored, and flexible.
• Ability to travel within and spend extended time in the field, with limited facilities, often under harsh conditions.
• Ethiopian nationality required.