Admin Intern

1. TECHNOSERVE BACKGROUND

TechnoServe is an International, non-profit, economic development organization founded in 1968. Its mission is to work with enterprising people in the developing world to build competitive farms, businesses and industries.

2. PRIMARY PURPOSE

To Carry out fixed asset count and update fixed asset register TechnoServe is planning to implement a cloud asset management software to manage and track all existing assets found at different locations in Ethiopia. Part of the process is to clear, update and prepare existing and new records of data to be used for the software. The data encoder is responsible for this task.

3. JOB DESCRIPTION

• The ideal candidate is responsible for updating and maintaining asset information on spreadsheets in a way that could be imported to asset management systems. S/he is responsible for collecting and entering all assets (an estimate of more than 2,100 in number) in a spreadsheet and maintaining accurate records of current asset information. At the end of the contract we need to have complete and accurate records of all asset information.

4. DUTIES AND RESPONSIBLITIES

• Maintain and operate quality and efficient communication services with admin and other cross functioning staffs.
• Insert all asset types information (electronics, furniture, accessories, vehicles, etc) by inputting text based and numerical information from source documents and physical locations within a specific time duration (3 months).
• Identify and record all required information (Name, Brand, Model, Tag ID, Serial Number, purchase date, price, location, custodian, condition etc ) for each specific item according to the templates prepared for this purpose.
• Participate in the 5S process (Sort, Straighten, Shine, and Standardize & Sustain) to clean out our assets and document them in the proper format.
• Document clearly assets that will be donated, discarded or will be shifting to different locations.
• Compile, verify accuracy and sort asset information to prepare source data for importing to the software system.
• Work with Admin, IT and regional Admin teams to deliver on their tasks
• Collect, record and verify asset information by traveling to branch offices.
• Properly assign and stick asset tag id for each item to be registered in a sequential order.
• Respond to queries for information and relevant files
• Able to complete other related assigned tasks
• Compliance with data accuracy, Integrity and confidentiality.

5.REQUIERD SKILLS & EXPERIENCE

• Diploma or Bachelor degree in computer science, Information Science/System, Information Technology, Statistics, Supply Chain Management or related field.
• Proven data entry work experience, 0 experience
• Excellent typing speed and accuracy
• Experience with spreadsheets and online systems.
• Familiarity with administrative duties particularly in asset management
• Organization skills, with an ability to stay focused on assigned tasks
• Training or certification in Ms Office, Google apps, asset management software have added value.