Procurement Officer

Ensure all steps involved in procurement process are completed distribution of quotation requests, collection of proforma invoices, analysis of bids, preparation and delivery of Purchase Orders, collection of goods, obtaining Goods Receiving Notes, and final submission of GRNs and receipts to Finance.

Follow up of orders made to suppliers, communicating with suppliers in relation to specification with stakeholder, be liaison staff in all aspects of quality assurance, design approval, design change and marketing requests from supplier and departments involved, report status of delivery orders.

Drive procurement benefit and reporting

• Ensure a monthly Procurement Saving tracker be updated and communicated (mandatory),
• Ensure all Open PR's are actioned timely with exact status,
• Ensure 90% of orders filled on time and in full (OTIF) to increase a monthly KPI result.
• Ensure to prepare required report and participate regularly on a weekly KPI meeting with users,
• Prepare tender and service purchase reports and other reports on time (depending up on requirement) and submit to PM.
• Prepare bid document and bid advertisement to purchase requested items.
• Collect Performa from short listed suppliers and submit price summary for approval.
• Evaluate bidders financial and technical proposals and submit summary for approval.
• Compare prices, specifications, payment terms, delivery dates and fulfilment of bid requirements to determine the best bid among potential suppliers.

• Represent the company as the Procurement Officer Representative of Repi Wilmar on Category Suppliers/Vendors.

Job Requirements