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Job Description
Position: Project Management Assistant
The Armauer Hansen Research Institute (AHRI) was founded in 1970 through the initiative of the Norwegian and Swedish Save the Children organizations seconded by the Ministry of Health of Ethiopia. The Institute got its name from the Norwegian physician, Gerhard Henrik Armauer Hansen, who first described the leprosy bacillus (Mycobacterium leprae). AHRI reorganized by the decree of the Council of Ministers Regulation No. 530/2023 with the objectives of conducting biomedical, clinical trial and bioequivalence research, promoting and strengthening local production of pharmaceutical products and research capacity building under the Federal Ministry of Health. AHRI, over its 50 years in service, is well known for its hub function for skill and technology transfer and partnership embracing research agendas with direct impact in the development and transformation of population in Ethiopia and beyond.
The Malaria and Neglected Tropical Diseases (MNTD) Research Division is one of the departments in the institute and currently MNTDs Malaria Research Unit runs different research projects on malaria in collaborations with national and international partners and funders. Therefore, the MNTD Division is looking for self-driven, motivated, innovative and energetic Project Management Assistant to join our team. The Administration Assistant will be mainly responsible for assisting the project manager in coordinating the day to day activities of different projects, finance and logistics management, compiling reports and communicating with project specific teams.
Key Duties and Responsibilities
Assisting the project manager in coordinations and management of projects
Assist in the preparation of project proposal documents (project budgets, deliverables and milestones and activity Gantt Charts),
Keep track of project progresses, monitor milestones, deliverables and project activity plans
Assist in the preparation of technical progress reports to be submitted to funders and partners
Record each projects ethical approval renewal periods and remind respective project coordinators timely to apply for renewals.
Work with various teams and stakeholders to monitor project progress and ensure projects are completed with budget and schedule.
Monitor weekly plans and performance reports of each team under the Malaria Research Unit
Assist in the preparation of different events (project meetings, conferences, etc); design schedules, arranging logistics, communicate with participants and prepare reports
Facilitate communications with different stakeholders and prepare any pertinent documents requested by stakeholders
Documenting all the relevant minutes of meetings, letters, certificates and progress reports
Perform any activities given by the PI and the project manager
Job Requirements
Required Qualifications:
Education
A candidate must have a first degree in Public Health, Health Informatics and related fields.
CGPA 3.00 and above for male applicants and 2.75 and above for female applicants
Work experience is not required
Skills and Competences
Highly organized, able to handle multitasks and oversee several projects simultaneously
Strong time management skills
Excellent interpersonal communication skills
Fluent in English Languages, both verbal and written
Proficiency in Microsoft Office and having experience in project management softwares is an advantage
Strong attention to detail and problem solving-skills
Ability to work with others/team work
Duty station: Addis Ababa AHRI Head Office
Number required: 1 (One)
Terms of employment: one year contract period with full time employment basis with possibility of extension based on performance and budget availability
Salary: As per the scale of the institution
How to Apply
How to Apply
Interested applicants who fulfill the above requirements should send their CV/resumethroughethiojobs.netandto facilitate the screening process, applicants should alsofill the online application form at the following website:
https://kf.kobotoolbox.org/#/forms/a88UtqgdkrVUzfWahrpnsE/landing.
Please note that filling this online application form and sending your CV/resume through ethiojobs.net is mandatory and applicants who fail to fill the online form will not be considered for screening. Multiple submissions for this job post is not allowed.
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