Administration Officer

πŸ“ Accounting and Finance, Business and Administration, Economics
πŸ•’  Apr 29, 2024
πŸ—ΊοΈ Addis Ababa, Addis Ababa

Job Information

πŸ‘‰ Salary : Attractive
πŸ‘‰ Employment Type: Full time
πŸ‘‰ Job Level : Mid Level ( 2+ - 5 years experience) πŸ‘‰ Deadline : May 09, 2024
notification bell icon

Activate Notifications
To receive the latest updates & jobs

Job Description

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. CRS has been working in Ethiopia for nearly 60 years, responding to natural and man-made disasters affecting Ethiopia's most vulnerable communities. Moving beyond emergency response, CRS' disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance.

Job Title: Administration Officer

Job grade: 5

Required number: One

Department: Operations

Employment Term: Indefinite

Reports To: Administration Manager

Country/Location: CRS Ethiopia/Addis Ababa

Deadline: May 9, 2024

Job Summary:

You will support Catholic Relief Services (CRS) activities based in Addis Ababa to ensureimplementation of high-quality Operations serving the poor and vulnerable.As an Administration Officer, you will ensure the development and effective management of operational systems, travel, resources and support the delivery of high-quality operational activities in coordination with CRS Operations and programming team both in Addis Ababa and field offices.

Job Responsibilities:

  • Making sureoperational activities including travel, flight and hotel booking, incoming visitors tracking, and field office supports are done in a timely manner and in line with CRS policies and procedures.
  • Ensure all works are delivered with high quality in an efficient manner and adhere to policies, including property and travel management. Manage risk and address challenges that affect the proper stewardship, optimal utilization and maintenance of organizations assets and resources (financial, human, and material).
  • Manage planning and implementation of all key activities in operations department ensuring alignment with Country Program, CRS agency and donor strategic programming and operations excellence priorities and standards.
  • Support field office operations functions systems and processes that meet CRS standards, donor requirements, and local regulations and that are in support of high-quality programming and operational activities.
  • Serve as the focal point for the field office in liaising Security guards and cleaning services providing companies on the day-to-day activities including deployment and terminating staffs from these companies.
  • Communicate with guards and cleaning service providing companies for those identified challenges and mitigate possible safety and security risks. Ensure a safe work and living environment through following up implementation of staff care and well-being best practices.
  • Ensure the well being of cleaners and guards at CRS field offices through conducting scheduled field travel, communicating through emails, and using CRS monthly service confirmation reports from each field offices.
  • Effectively manage and follow up those visitors about the country context, accommodation information including details, CRS office information including vehicles arrangement details for picking and dropping up.
  • Make sure that operational related RFGS, POs, and payment requests are done on time and follow up the approval process based on approval matrix, CRS policies and procedure. Maintain tracking of RFGSs and payment requests and update the status to concerned / field offices on regular bases.
  • In collaboration with field office manages and Operations Manager, strengthen existing relationships with local vendors, including hotel service providers
  • As parts of operations team, actively participate and support in maintaining visa, work permits, residence IDs, and getting personal effects loaded and unloaded.
  • Proactively and effectively manage resources and promote stewardship, ensuring program and operations teams have and optimize the appropriate human, financial, and material resources and tools.
  • Create and maintain the proper conditions for learning. Establish a safe environment for the sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to small deficiencies. In consultation with supervisors, help identify capacity strengthening needs.

Job Requirements

Typical Background, Experience & Requirements:

Education and Experience

  • Master's Degree or BA degree in Accounting, Business Administration, or economics. Additional experience may substitute for some education.
  • Minimum of 2 years relevant work experience for Masters degree holders or 4 years work relevant work experience for BA degree holders in a non-profit, development, and/or humanitarian organization with progressive responsibilities and reasonable project administration experience. Experience with an international organization a plus.
  • Experience working with projects funded by multiple public donors, including USAID.
  • Experience in stakeholder management and establishing and strengthening community partnerships.
  • Knowledge of fleet, finance, procurement, and general office administrative/management issues
  • Skillful in MS Office package (Excel, Word, PowerPoint, Visio), Web Conferencing Applications, and information management systems.

Personal Skills

  • Excellent strategic, analytical, systems thinking, and problem-solving skills, with capacity to see the big picture and ability to make sound judgment and decisions.
  • Strong relations management abilities. Ability to relate to people at all levels internally and externally.Strategic in how you approach each relationship.
  • Team leadership abilitieProactive, resourceful, solutions-oriented, and results-oriented
  • Able to live in an environment where everyday comforts may not be readily available.

Required/Desired Foreign Language: English

Travel Required: 10% -20% travel to field offices, and as and when required to partner offices

Key Working Relationships:

Supervisory: None

Internal: All Country Program staff,

External: Partners, government bodies at different levels, representatives from for-profit and other non-profit organizations, local vendors and service providers.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

Integrity

Continuous Improvement & Innovation

Builds Relationships

Develops Talent

Strategic Mindset

Accountability & Stewardship

How to Apply

If you are ready to take on this rewarding opportunity and make a difference in the lives of others, you may fill the application form through this link:https://form.jotform.com/241193132927556 and attach yourup-to-date CVon / before the applicationdeadlineMay 9, 2024.You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted.These job opportunities are open to Ethiopian nationals only.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

What we offer:

CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking.

** Qualified women & persons with disability are highly encouraged to apply**

CRS is an Equal Opportunity Employer

Latest Jobs

TechnoServe logo
INTERN-Agronomy Advisor
Published on Sep 19, 2024 Deadline Sep 29, 2024 Internship

 Bensa for Sidama region and Bule Hora/Guangua for West Guji
 TechnoServe

Consortium of Christian Relief and Development Association  (CCRDA ) logo
Monitoring & Evaluation Officer
Published on Sep 19, 2024 Deadline Sep 29, 2024 Full time

 Addis Ababa
 Consortium of Christian Relief and Development Association (CCRDA )

JSI logo
HIS and Data Use Director
Published on Sep 19, 2024 Deadline Oct 03, 2024 Full time

 Addis Ababa
 JSI

TechnoServe logo
Agronomy Advisor-CREW
Published on Sep 19, 2024 Deadline Sep 29, 2024 Full time

 Aletawondo
 TechnoServe

TechnoServe logo
Senior Agronomy Advisor-CREW
Published on Sep 19, 2024 Deadline Sep 29, 2024 Full time

 AletaWondo
 TechnoServe

Show more jobs
⏰
Deadline
May 09, 2024
 logo
Catholic Relief Services - CRS
View Jobs by This Company
telegram channel join image


Discover high paying jobs in Ethiopia and top vacancies on Ethiojobs. Apply now for Ethiopian NGO jobs, high salary accounting and finance positions, IT jobs, and more!


© 2024 Powered by ethiojobs All Rights Reserved.