Senior Grant Specialist

- Title: Senior Grant Specialist

- Reports to: : Finance & Operation Manager

- Department Name: Resource Development

- No of Required: 1

- Place of Work :Addis Ababa with frequent travel (10% international and 30 % national)

Habitat for Humanity International, founded in 1976, is a global Christian-based nonprofit organization which grew out of an intentionally multi-racial community in rural Georgia. Seeking to put Gods love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities and hope. Working alongside each other, we help families and individuals build and improve places to call home and achieve the strength, stability and self-reliance they need to build better lives for themselves. Organizational Level(s) Impacted (e.g.: Area Office Staff, US Affiliates, National Directors, HFHI Staff, etc. Include level of responsibility and resulting impact on HFHI.)

Our Values:

Humility We are part of something bigger than ourselves.

Courage We do whats right, even when it is difficult or unpopular.

Accountability We take personal responsibility for Habitats mission.

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanitys code of conduct.

Position Summary:

The Senior Grant Specialist will ensure the compliance of all donor grant requirements through the use of donor and grant information recording and tracking and donor relationship principles and practices. As part of the finance team, the grant officer ensures donor compliance through coordination with the program and finance team, consolidation, and timely submission of accurate and informative reports to finance, and Operation departments and functionally to the Area office as per the requirements of the grantee or donor as needed. He/she is responsible to assist the finance, program and projects team in proper grant project implementation, timely update on financial status (Budget vs actual) analysis regularly, and also assist in the preparation of grant proposals and reports and provide inputs to other compliance reports to government line offices.

Essential Duties and Responsibilities:

1. Develop a thorough understanding of all grants and respective donors and projects based on requirements /term sheets/ of compliance and prepare a monitoring system and checklist that includes follow-up on all required proposals, reports, and donor communication in consultation with RDC department, finance and program department

2. Assist in review of concept notes and grant applications and provide input for proposal development specifically by working on the financial and budget part of the proposal as well as co-funding / matching fund possibilities from existing grants.

3. Assist in the preparation of timely, accurate and relevant donor reporting, on a regular basis (monthly) and as per reporting timeline involving all The stakeholders, i.e, Finance, program and project teams, and RDC department as needed

4. Assist and participate in programmatic and financial audits specific to grants and develop tools and methods for such audits, in collaboration with all stakeholders.

5. Support the design and implantation of PME systems and data management that allows for dev and measurement of key organizational indicators as agreed Follows-up and monitors grantees for budget utilization and the implementation of planned activities as per the agreement, be a grant focal person who follows up with grantees on financial and grants information, Update and check the grant matrix monthly to confirm that the grant budget has not been over-obligated. This task extends to a regular updating of the grant matrix in keeping track of financial information for timely decision by senior management.

6. Support Program and other units to document lessons learned and better practices from projects, especially pilots, that are well documented and shared in an appropriate manner with stakeholders

7. Maintain comprehensive files, including correspondence, approvals and complete sets of documents for each grant in accordance with the Grant requirements and/or Term sheets, ensure filing of grant related documents electronically and in hard copies using HFHI file sharing procedures, make sure that grant related files and records reflect high professional standard.

Education, Qualifications, and Experience :(briefly describe the minimum education and experience required

Minimum Required:

• BA Degree in Management, Accounting, and financial and related fields Years of Related Experience: Five years of experience, at least 2 years with a grant of contract management and compliance in an NGO environment.
• Preferred: Sun system software knowledge