Logistics Assistant

• Coordinates, facilitates and controls all vehicle requests, assigns and dispatches vehicles according to priorities and needs of users
• Arrange annual inspection of project vehicles and ensure maintenance is up to date per Chemonics standard policy and procedures
• Make sure genuine parts are replaced by the workshop to the vehicles at the time of service.
• Inspect and receive vehicles from the workshop and ensure that the replaced parts are surrendered to Urban WASH.
• Provide assistances to regional offices in arranging maintenance of vehicles and transport related issues
• Ensures vehicle utilization as per Urban WASH/donor polices are procedures and pursue timely vehicle repair and maintenance.

Responsible for day to day logistical management of car hire service provider

• Work with car hire service provider and make sure that the assigned vehicle by car rental agency is based on the requested specification.
• Make sure log sheet is completed correctly by rental vehicle drivers
• Verify the payment requested by car rental agency is based on the agreement we

Allocate taxi for in-town Urban WASH business when there is shortage of office vehicle and verify its payment

Arrange trucks whenever there is a need to transport materials or other items. Accumulate necessary document for notification in case of accident

Responsible for day to day oversight of fuel procurement process

• Follow fuel consumption standards for all vehicles and control fuel cost acc

Follow and review regular reports on the key performance indicators of a vehicle such us (fuel consumption, maintenance cost, utilization, tire consumption & its cost and so on)

Responsible for logistics

• Facilitate Visa for Urban WASH staff when it is required
• Coordinates for the processing of passport visa, and other travel documents and work permit for expatriate employees of the organization
• Facilitate duty free papers and related activities with USAID and Ministry Foreign Affairs
• Facilitate all local travel including air ticket for Urban WASH staff with in the country and outside the country

Any other communication with GOV/NGO

All other duties as assigned by Director of Finance and Operations or Chief of Party